Federal Work-Study (FWS) Internship Program: Global Administrative Assistant Internship (Student Wage)

University of Virginia•Charlottesville, VA

1d•$18

About The Position

The Vice Provost for Global Affairs Office is seeking a highly motivated, organized student to serve as our Administrative Assistant intern for the 2026-2027 Academic Year, beginning in the 2026 fall semester! The Administrative Assistant will report directly to the Special Assistant to the Vice Provost for Global Affairs, Tim Troy, and help with a variety of tasks related to UVA Global. In addition to the job responsibilities outlined below, this position will participate in a structured internship experience through the Internship Placement Program (IPP). If selected, interns must enroll in either UNST 3910 (1 cr.) or UNST 3920 (1 cr.). The courses are offered 9+ times during the fall, offering plenty of options to choose from. Through this robust internship experience, students will receive dedicated career support from their supervisor and gain key skills and competencies that align with future job interests. The FWS Internship will look great on your resume and provide the student with impactful stories to share in interviews. TFWS Internships are best suited for students in their 2nd – 4th years. Interested students should apply with a copy of your CV/resume and a brief statement of interest (a short paragraph).

Requirements

Enthusiasm for global experiences & intercultural learning
Self-motivated and organized
Committed to completing job duties on time
Current UVA student.
Must be eligible for federal work-study.

Nice To Haves

Skills in graphic design and event planning preferred, but not required
Skills in Microsoft Office Suite program preferred, but not required

Responsibilities

Global Week Tabling during the week
Representing the Global Week Committee by educating the UVA and Charlottesville community on Global Week, its events, programming, and initiatives
Assisting with Passport Drive Greeting attendees, answering general questions, and guiding them through the application process
Help check in student passport scholarship recipients and educating them on their process
Advertising Manage Global Affairs social media accounts and regularly advertise upcoming events
Assist with updating UVA Global Week website
Other miscellaneous tasks Center for Global Inquiry & Innovation & GEO Fellowship Program Update annual research project details in historical archive spreadsheet
Update new CGII/GEO website projects with appropriate tagging
Assist with Brown Bag Lunch Series communications and organization
Assist with catering orders for Global Lunch Briefs and committee meetings
Assist with Fac/Staff travel registry reports
Complete reviews of Fac/Staff monthly travel registration reports, making edits when necessary
Identify Fac/Staff that have not registered their travel in TDS system
Track travel registration submissions from non-registrants through Qualtrics, confirming they understand the terms of the policy
Miscellaneous Assist with a variety of ad hoc projects on a rolling basis as needed
Set up & break down of events – please note, while not strenuous, some physical labor is required
Booking event space (if applicable)
Booking and/or coordinating with event caterers
Purchasing supplies (with University provided credit card)
Procurement of external visitor gifts (with University provided credit card)
Support with organization of mail, hallway space, supply closet, conference room, etc.