GME Administrative Coord

Orlando Health•Orlando, FL

71d

About The Position

At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida's east to west coasts and beyond. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions. "Orlando Health Is Your Best Place to Work" is not just something we say, it's our promise to you. Position Summary: Provides administrative support to the Graduate Medical Education Director and Institutional Official with GME responsibilities.

Requirements

High school graduate or equivalent education.
Three (3) years of healthcare or academic administrative experience, or related experience.
Associate degree may offset one (1) year of experience.
Bachelor degree may offset two (2) years of experience.

Responsibilities

Performs advanced, diversified and confidential administrative duties.
Assists with preparation of appropriate documentation for credentialing of residents requesting external rotations with affiliated and non-affiliated institutions.
Creates, prepares and coordinates presentations, including charts, graphs, etc.
Appropriately represents the Department to the public and external agencies, placing special emphasis through direct contact with medical schools/universities, faculty, residents, fellows and physician assistants.
Assists with administrative orientation to incoming medical students, physician assistants and visiting residents.
Creates spreadsheets in excel for student data and GME.
Assists with New Innovation reports for GME Accreditation Compliance.
Create and revise P&Ps for Medical Elective Clerkships and Visiting Resident programs.
Assists with medical student application letters, payments and orientation process.
Establishes and maintains files and records on an ongoing basis and purges resident and fellow files and prepares for archiving.
Answer phones, route callers, take messages and resolves both routine and complex inquires.
Organizes meetings, composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
Works with sensitive employee information and confidential organization information.
Interacts professionally with all levels of management.
Prepares new hire packets and distributes to departments to be sent to new residents/fellows.
Maintains GME Web content.
Prepares, distributes and maintains Medical Education House staff Roster and Beeper List.
Assists with the preparation of training certificates for distribution: signature, frames, stamps, etc.
Assists and participates in new resident orientation, graduation and other GME receptions.
Takes minutes for GME Administration Committees, as needed.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
Maintains compliance with all Orlando Health policies and procedures.
Prioritizes workload to manage multiple priorities.
Demonstrates the ability to employ independent judgment and self-direction, as needed.
Acts as liaison between the medical students and departmental management, assuring compliance with the Medical Student Manual and departmental policies.
Enhances professional growth and development through participation in educational programs, current literature and workshops.