Graduate Admissions Assistant

University of Southern Indiana • Evansville, IN

3d • $15

About The Position

The University of Southern Indiana’s School of Graduate Studies department is seeking a Graduate Admissions Assistant to provide administrative support to Graduate Studies and the director of Graduate Studies.

Requirements

• High school diploma or GED.
• Three years of office experience required, a combination of education and experience may be considered.
• Excellent oral and written communication skills.
• Ability to coordinate multiple tasks, determine priorities, set deadlines, and complete projects.
• Excellent interpersonal communications skills and the ability for keen attention to detail.
• Excellent customer services skills.
• Excellent knowledge of computers, internet, word processing, spreadsheets, database, presentation and email software.
• Knowledge of general office equipment required including computer, telephone, copier, and phone mail.

Nice To Haves

• Some college course work.
• Knowledge of Banner student information system.

Responsibilities

• Coordinate all aspects of graduate admissions process.
• Serve as contact person to provide information regarding graduate admissions.
• Communicate with applicants concerning status of applications.
• Guide prospective students through the admission and enrollment process for all USI graduate degree programs through extensive personal communication.
• Maintain knowledge of international student admission requirements.
• Provide oversight of student worker application processing related work assignments.
• Coordinate Banner forms security access for Graduate Studies support staff and graduate programs.
• Train Graduate Studies support staff in the development, use, and maintenance of all Banner applications specific to processing applications and admissions.
• Assist in the development of procedures for the use and implementation of Banner Student Module for recruiting, admission, and registration.
• Organize and manage filing system of graduate admission files for multiple users.
• Use Xtender Solutions for scanning and uploading documents and information into student files (transcripts, references and other required application documents).
• Organize and maintain student electronic files.
• Utilize department reports to ensure all applications are captured on appropriate reports.
• Review Complete Awaiting Decision reports daily.
• Review Incomplete and Conditional reports weekly.
• Record and report discrepancies.
• Communicate with graduate program directors and chairs regarding program decisions.
• Process program decisions in a timely manner.
• Process student change of term and/or change of program decisions.
• Provide general administrative support to Graduate Studies.
• Organize and maintain department records.
• Assist in providing administrative support to the Council of Graduate Program Directors and Chairs as directed, such as recording of meeting minutes and maintaining records of council meetings.
• Make ongoing recommendations for improvement of current practices.
• Attend Graduate Studies recruiting and marketing activities as appropriate.
• Other duties as assigned.

Benefits

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED