Grant Assistant (Hybrid) - Department of Medicine

Washington University in St. Louis•St. Louis, MO

15d•$21 - $33•Hybrid

About The Position

Grant Assistants (GAs) play a vital role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The GA supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. May assist with activities associated with a portfolio of faculty post award and payroll sourcing with supervision/oversight, particularly for research-intensive departments.

Requirements

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
No specific certification/professional license is required for this position.
No specific work experience is required for this position.
A driver's license is not required for this position.

Nice To Haves

Knowledge of Workday, RMS (Research Management System) and SUBS system.
Knowledge of agency guidelines.
Accounting, Accounting Processes, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Deadline Management, Grant Administration, Interpersonal Communication, Maintaining Composure, Microsoft Excel, Microsoft Office, Microsoft Word, Oral Communications, Workday Software, Written Communication

Responsibilities

Proposal/Grant Management Reviews and interprets grant guidelines from NIH and other varying foundations/agencies.
Formulates grant & study budgets according to established norms, enters documents, secures approvals, & establishes multidisciplinary research project control.
Prepares internal approval documents for proposals (PC form) and obtains signatures.
Works with Principal Investigator in compiling and submitting the entire grant according to established agency/university guidelines.
Uploads and reviews all agency forms for submission.
Enters grant budgeting documents online.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Sends advance reminders to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Assists PIs with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals and other support).
Updates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic and hard copy grant files.
Research Compliance Ensures all compliance documents are in order at time of award (IRB, IACUC, etc.).
Assists PIs in preparation of annual progress reports as needed.
May assist with Post-award activities Entering and tracking in on-line database of grants submitted, awarded, rejected, etc.
Approves purchasing documents.
Assists senior leadership with special projects as requested.
Performs other duties as assigned.

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume