Grant Compliance Manager

Ivy Tech Community College • Muncie, IN

3d

About The Position

Maintain and monitor all financial activity related to grants applied for and received by the Muncie Campus, including federal, state, local, and private grants, awards, and gift funds. This position reports directly to the Assistant Vice Chancellor of Finance (AVCF) and serves as the campus Grant Finance Designee (GFD). FUNCTIONAL RESPONSIBILITIES: Follow all College and sponsor policies fulfilling grant compliance roles for all grant-related policies, forms, purchasing regulations, request for proposals, meeting deadlines, equipment request policies, allowable vs. unallowable expenses, and sole-source documentation. Interact with Systems Office Sponsored Program Office (SPO) staff to ensure compliance with College policy and procedures as the campus Grants Finance Designee. Execute grant compliance monitoring at the campus level. Monitor grant balances and interact with appropriate college staff to ensure that grant funds are fully utilized, meeting with Project Directors at least monthly. Provide monthly reports on grant activity to the AVCF and each Project Director. Provide additional monthly documentation to Systems Office Sponsored Programs Office department when required. Prepare financial reports following sponsor guidelines and ensure grants are properly closed out at the expiration of the grant period. Initiate and/or process Sponsored Program New Award Request forms, Grant Modification forms, and other forms as required by College policy. Review for and follow up on exceptions identified by Sponsored Programs and respond promptly, taking appropriate corrective action, such as accounting adjustments, journal entries, or budget modification requests. Advise and support Project Directors during the procurement process in coordination with the Finance Operations staff. Work with Fixed Asset Coordinator to ensure grant equipment purchases are appropriately identified, inventoried, and disposed of following both College and granting sponsor policies. Work with Human Resources and Payroll to ensure that labor distributions are correct and appropriate for employees funded by grants, either in part or in whole. Responsible for proper record retention of physical and digital files under both College and Sponsor retention policies. Assist with gathering audit documentation for both internal and external auditors of current and past grant awards. In collaboration with Project Directors, develop and implement best practices to facilitate the successful implementation and conclusion of grant initiatives at the campus level. Responsible for ongoing training of campus Project Directors. The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Requirements

• Bachelor’s degree in accounting or finance or related field required.
• Ability to analyze, interpret, and implement College policy and procedures is required.
• Ability to successfully manage and execute multiple grant projects and competing priorities to meet internal and external deadlines in a timely and efficient manner.
• Above average computer skills required.
• Knowledge of Microsoft Office required.
• Strong written and verbal communication and interpersonal skills.
• Strong organizational skills and detail-oriented.

Nice To Haves

• Previous experience with grants preferred.

Responsibilities

• Maintain and monitor all financial activity related to grants
• Follow all College and sponsor policies fulfilling grant compliance roles
• Interact with Systems Office Sponsored Program Office (SPO) staff to ensure compliance with College policy and procedures as the campus Grants Finance Designee
• Execute grant compliance monitoring at the campus level
• Monitor grant balances and interact with appropriate college staff to ensure that grant funds are fully utilized, meeting with Project Directors at least monthly
• Provide monthly reports on grant activity to the AVCF and each Project Director
• Provide additional monthly documentation to Systems Office Sponsored Programs Office department when required
• Prepare financial reports following sponsor guidelines and ensure grants are properly closed out at the expiration of the grant period
• Initiate and/or process Sponsored Program New Award Request forms, Grant Modification forms, and other forms as required by College policy
• Review for and follow up on exceptions identified by Sponsored Programs and respond promptly, taking appropriate corrective action, such as accounting adjustments, journal entries, or budget modification requests
• Advise and support Project Directors during the procurement process in coordination with the Finance Operations staff
• Work with Fixed Asset Coordinator to ensure grant equipment purchases are appropriately identified, inventoried, and disposed of following both College and granting sponsor policies
• Work with Human Resources and Payroll to ensure that labor distributions are correct and appropriate for employees funded by grants, either in part or in whole
• Responsible for proper record retention of physical and digital files under both College and Sponsor retention policies
• Assist with gathering audit documentation for both internal and external auditors of current and past grant awards
• In collaboration with Project Directors, develop and implement best practices to facilitate the successful implementation and conclusion of grant initiatives at the campus level
• Responsible for ongoing training of campus Project Directors

Benefits

• Competitive benefits and professional development programs
• The most advanced technologies in our classrooms and training facilities
• Collaborative and innovative culture with a focus on creativity and employee belonging
• Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level