Grant & Contract Analyst IV

University of Massachusetts Medical School•Worcester, MA

About The Position

POSITION SUMMARY: Under the general supervision of the Director, Grant Accounting & Compliance or designee, the Grant & Contract Analyst IV performs varied and complex financial and administrative functions to monitor compliance of post-award grants, contracts, and restricted gifts while adhering to governing policies, regulations, and requirements. The Grant & Contract Analyst IV will work with internal and external staff and sponsors, approve post-award financial transactions, reconcile, and prepare financial reports, and performs desk reviews and audits to support the mission and values of the university.

Requirements

Bachelor's degree in Business, Accounting, Finance or related field or equivalent experience
7+ years related business experience
Proficient in Microsoft Office Suite
Excellent interpersonal, verbal, and written skills needed to present and communicate effectively with a diverse population of stakeholders
Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines.
Demonstrated ability to analyze and interpret financial documents such as system reports at summary and detail levels.

Nice To Haves

Knowledge of OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Knowledge of NIH Grants Policy Statement.
Professional Certification in Research Administration (CRA) or Master’s Degree in Research Administration
Proficiency with multiple and varied web-based reporting systems

Responsibilities

Monitor and analyze a significantly complex portfolio of grants, contracts, and restricted gifts in high-profile departments, including numerous departments, multiple budget components and extraordinary sponsor requirements from award through closeout to protect the integrity of the university’s research enterprise and ensure continued funding for research/
Generate award record in financial management system of record. Assess and analyze demographics to ensure award documentation; work within the enterprise financial management system to review and verify sponsor and institutional data pertaining to each award/project, providing the basis for university reporting.Analyze expenditures for adherence to required policies and procedures. Guide administrators and Principal Investigators through resolution.
Direct policy and procedure review and improvement, identifying issues and providing solutions.
Create reports and queries to monitor data for compliance; analyze and provide reports to leadership.
Lead efforts to gather and prepare information for audits, desk reviews and site visits.
Onboard, train and mentor less experienced staff in understanding, interpreting, and applying policies and procedures to assure best grant management practices. Develop and maintain standard operating procedures and training materials.
Create, maintain and deliver educational and training materials, providing high-quality guidance to department administrators and Principal Investigators.
Invoice sponsors based on the terms of the contract to ensure cash management requirements have been met. Act on behalf of the university to resolve any questions. Manage payments, reconciliation of receipts, and accounts receivable.
Collaborate with departments to facilitate best grants management practices. Provide guidance and direction to external department staff to resolve compliance issues. Take appropriate action to process necessary corrections.
Analyze and reconcile expenditures, disbursements, and receipts. Prepare and submit financial reports to ensure compliance with sponsor and institution requirements.
Collaborate with pre-award staff in all grants management processes and procedures to ensure excellent customer service standard.
Demonstrate willingness and interest in assuming increasing levels of responsibilities and networking.
Communicate in a clear and concise manner to elicit and disseminate information.
Perform other duties as required.