Grant Services Fiscal Operations Manager

City of Atlanta•Atlanta, GA

About The Position

These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. Grants Manager must demonstrate a substantial understanding of the job requirements and apply knowledge and skills to various tasks. The position oversees Financial Analysts’ and Senior Analysts’ job performance – this requires knowledge of those duties, including: Serving as a credible and professional representative of the City of Atlanta by demonstrating professionalism, integrity, humility, knowledge, and excellence in carrying out the functions of this position Providing departmental assistance to ensure compliance with grant program policies and procedures and accurate and timely recording of financial information in the City’s accounting system and HUD’s Integrated Disbursement & Information System (IDIS) Coordinating with the Program Analysts, service providers, and City departments as necessary for the efficient and effective financial management of grants Managing the spending of various grant awards to ensure that all grant expenditures are reasonable, allocable, and allowable according to all federal, state, and local regulations Tracking financial performance Serves as a credible and professional representative of the City of Atlanta by demonstrating professionalism, integrity, humility, knowledge, and excellence in carrying out the functions of this position Provides departmental assistance to ensure compliance with grant program policies and procedures and accurate and timely recording of financial information in the City’s accounting system and HUD’s Integrated Disbursement & Information System (IDIS) Coordinates with Analysts across all DGCD divisions along with service providers and City departments as necessary for the efficient and effective financial management of grants Manages spending of various grant awards to ensure that all grant expenditures are reasonable, allocable, and allowable according to all federal, state, and local regulations Track and report program income Reviews and approves assigned award/grant budgets and disbursements for accuracy, allowability, and reasonableness Assists in the preparation and review of legislation Participates in onsite monitoring and desk audits along with performing monthly grant reconciliations and analyzing expenditure activities Funds grant projects IDIS Maintains current training and development on applicable federal grant programs and policies and the systems and tools used by CoA to conduct grants management, including IDIS, HMIS, SAGE, Oracle, Neighborly, Microsoft 365 suite, etc. Works collaboratively with all divisions of DGCD Assists in assigning and distributing projects and tasks Updates management systems and forms for the proper fiscal execution of grant projects and provides technical assistance to sub-recipients Works with Compliance to draft, update, and implement grant-related policies, guidelines, SOPs, and procedures to ensure program compliance Reviews documentation for project files to ensure that sub-recipients are appropriately expending awarded funds Coordinates with OGA to review and approve assigned award/grant budgets and disbursements for accuracy, allowability, and reasonableness Approves drawdown transactions in IDIS for Portfolio A – (Funding Source CDBG, ESG, Section 8, NSP) Completes goal setting with staff annually and performance reviews quarterly per COA policy Assist with staff training and development Manage SOP updates The position will perform other duties as assigned

Requirements

Knowledge of federal grant guidelines (i.e., 2 CFR Part 200)
Knowledge of HUD entitlement grants, municipal administration, and functions
Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations
Excellent verbal communication, interpersonal, and relationship-building skills to effectively work with a broad spectrum of stakeholders
High energy and a passion for service and the strategic direction of the city, particularly as it relates to serving the City’s most vulnerable communities
High emotional intelligence
Highly industrious with a strong work ethic and sense of urgency for action
Integrity and humility that encourages and inspires constituents, a strong sense of judgment
Ability to thrive under pressure, consistently meeting expectations and commitments on tight deadlines
Ability to plan and organize work; ability to communicate effectively, both orally and in writing; ability to maintain effective working relationships; ability to gather, analyze, and synthesize data

Nice To Haves

Preference will be given to candidates that can demonstrate a strong familiarity and experience with State and Federal regulations regarding grant programs, including HOPWA, CDBG, HOME, ESG, Section 8 Moderate Rehab

Responsibilities

Overseeing Financial Analysts’ and Senior Analysts’ job performance
Serving as a credible and professional representative of the City of Atlanta
Providing departmental assistance to ensure compliance with grant program policies and procedures
Coordinating with the Program Analysts, service providers, and City departments
Managing the spending of various grant awards
Tracking financial performance
Track and report program income
Reviews and approves assigned award/grant budgets and disbursements for accuracy, allowability, and reasonableness
Assists in the preparation and review of legislation
Participates in onsite monitoring and desk audits along with performing monthly grant reconciliations and analyzing expenditure activities
Funds grant projects IDIS
Maintains current training and development on applicable federal grant programs and policies and the systems and tools used by CoA to conduct grants management, including IDIS, HMIS, SAGE, Oracle, Neighborly, Microsoft 365 suite, etc.
Works collaboratively with all divisions of DGCD
Assists in assigning and distributing projects and tasks
Updates management systems and forms for the proper fiscal execution of grant projects and provides technical assistance to sub-recipients
Works with Compliance to draft, update, and implement grant-related policies, guidelines, SOPs, and procedures to ensure program compliance
Reviews documentation for project files to ensure that sub-recipients are appropriately expending awarded funds
Coordinates with OGA to review and approve assigned award/grant budgets and disbursements for accuracy, allowability, and reasonableness
Approves drawdown transactions in IDIS for Portfolio A – (Funding Source CDBG, ESG, Section 8, NSP)
Completes goal setting with staff annually and performance reviews quarterly per COA policy
Assist with staff training and development
Manage SOP updates
The position will perform other duties as assigned