Hawaii Office Manager

Sage Water • Honolulu, HI

1d • $70,000 - $90,000 • Onsite

About The Position

As our Office Manager in Hawaii, you will be a key player in ensuring smooth daily operations and providing essential support to our growing team. In this instrumental support role, you will manage front office operations, coordinate administrative functions, and serve as the first point of contact for clients, vendors, and visitors at our Honolulu office. You will be responsible for maintaining a professional, welcoming environment while supporting field operations and ensuring seamless execution of day-to-day activities that keep the company running efficiently.

This Office Manager role calls for a proactive professional with office management experience who thrives in a fast-paced, collaborative environment. The ideal candidate excels at multitasking, building relationships, and demonstrating exceptional organizational communication, and problem-solving skills while maintaining a professional and welcoming office presence.

This role is intended to be a full-time position, based at our Honolulu office, with occasional local travel, and reports to the Hawaii Vice President of Operations.

Requirements

• 5+ years of work experience in a professional office environment
• Proficiency with Microsoft Office suite, particularly Outlook, Word, and Excel
• Proficiency with NetSuite and CRM
• Excellent organizational management skills
• Superior verbal communication and personal interaction skills
• Ability to successfully multi-task and independently manage tasks with minimal supervision
• Self-motivated with a positive "no job is too big or too small" attitude
• Must have a personal vehicle to run company errands (mileage reimbursed)
• Ability to lift and carry up to 40 lbs.
• Proficiency in English, written and spoken
• Team player with strong interpersonal skills

Nice To Haves

• Bachelor's degree (BA or BS) in Business Administration or a related field
• prior experience in construction, property management, or related industries
• proficiency in other languages common in Hawaii

Responsibilities

• Answer, screen, and direct phone calls, emails, and voicemails; route messages to appropriate employees and respond to inquiries on behalf of the company
• Greet visitors professionally, escort them through the office, offer refreshments, and ensure they feel welcome and comfortable
• Serve as the primary front desk representative and face of the company at our Honolulu office
• Complete filing, copying, scanning, and general administrative tasks as assigned
• Order and maintain inventory of office supplies, snacks, beverages, and equipment
• Process all incoming and outgoing mail, FedEx packages, and deliveries
• Coordinate with building and office service vendors including pest control, security, phone systems, internet providers, and other contractors
• Keep office spaces, conference rooms, and reception areas clean, organized, and well-maintained daily
• Schedule resident pre-walk appointments before project start dates, prepare and distribute resident notices, process and track vendor invoices, pick up noise permits and other required permits, review pay applications and assist with related training, and provide additional support to field operations as needed
• Run local errands for the company using personal vehicle (mileage reimbursed)
• Enter and update information in the CRM system for marketing and sales teams, and support marketing events and initiatives
• Plan, coordinate, and set up company events including annual end-of-year party, pau hanas, BBQs, and any other team gatherings
• Work closely with management, clients, vendors, and team members at all levels
• Other duties and administrative responsibilities as assigned

Benefits

• SageWater offers great pay with regular reviews and a commitment to career growth!
• 401(k) retirement plan with a 3% company grant after 90 days
• Paid time off (PTO) and select paid holidays
• Zero premium quality health insurance for yourself
• Low premium quality health insurance for your family
• Low premium dental and vision insurance for you and your family
• Life, short-term, and long-term disability insurance
• Unique opportunity to support and grow with a dynamic team

What This Job Offers

• Job Type: Full-time
• Career Level: Manager