Health Records Specialist - Governance, Risk and Compliance - Erie, PA

Barber National Institute•Erie, PA

2d•Onsite

About The Position

As the Health Records Specialist at the Barber National Institute, you will be responsible for organizing, managing, and safeguarding patient health records and data across the organization. Serving as the designated Health Record Custodian, you will ensure that all handling, storage, and dissemination of protected health information complies with HIPAA regulations, state requirements, and industry best practices. In this role, you will support organizational privacy initiatives, oversee record retention and destruction processes, and manage the Release of Information workflow. You will also assist in evaluating record storage practices across organizational locations and identifying opportunities to improve record management systems and processes. This position requires a highly detail-oriented professional with strong knowledge of privacy regulations, electronic health records systems, and healthcare compliance standards. The position is based on-site in Erie, PA, with occasional travel to organizational program locations; mileage is reimbursed in accordance with company policy.

Requirements

Strong understanding of privacy regulations and HIPAA compliance in Healthcare
Advanced computer literacy and proficiency with Electronic Health Records (EHR) Systems
Exceptional attention to detail and accuracy
Strong analytical and organizational skills
Working knowledge of medical terminology preferred
Ability to manage confidential information with discretion and integrity
Effective communication skills to collaborate with internals and externals
Understanding of records management principles and regulatory compliance
Ability to evaluate record storage practices and recommend improvements
Ability to travel occasionally to organizational program locations
High School Diploma or GED required; Associate degree in Health Information Technology or related field preferred
Prior experience in healthcare records management and/or privacy compliance within a healthcare organization required
Experience managing medical records and working with both electronic and paper record systems
Valid driver’s license required

Nice To Haves

Registered Health Information Technician (RHIT) certification preferred
Healthcare or hospital system experience strongly preferred

Responsibilities

Protecting the confidentiality and security of patient records in full compliance with HIPAA requirements
Managing and implementing processes supporting HIPAA Patient Rights, including access requests, amendments, and disclosure accounting
Receiving, reviewing, and processing medical record requests and Release of Information (ROI) documentation
Retrieving, compiling, and securely distributing patient records from both electronic and paper systems
Coordinating the mailing and delivery of records to authorized recipients
Processing approximately 30 medical record release requests per week
Supervising the document destruction vendor to ensure secure and compliant disposal of records
Conducting medical record purging in accordance with established retention schedules
Maintaining and organizing record storage areas, including those located within residential program sites
Managing the receipt, tracking, and integration of records from off-site locations
Assessing current record storage practices across locations and identifying record storage locations
Evaluating record management systems and recommending improvements to storage and retrieval processes
Developing, reviewing, and updating internal privacy policies and procedures to support ongoing compliance