HIPAA Privacy Office Admin

Shoptikal, LLC•Green Bay, WI

2d•Onsite

About The Position

Provide administrative support to SVS Vision and Shopko Optical HIPAA Privacy Offices. Responsible for reviewing and responding to HIPAA records requests, assisting with policy/procedure development and updates, manage communications with store staff and external third parties (including medical providers, law firms, records management companies, etc.), typing of correspondence and legal documents, responding to mail and phone calls, preparing routine reports, setting up and maintaining files and filing systems, and other duties as assigned.

Requirements

High School diploma or equivalent
Associate degree or bachelor’s degree in business administration, management, communication or related field
Combination of education and/or equivalent work experience in a related field
3-5 years’ experience as a legal administrative assistant in a legal or healthcare setting, or related field
Proven experience in privacy or compliance roles, preferably in a healthcare setting
Strong understanding of HIPAA regulations and other applicable privacy laws
Expert knowledge of English grammar
Proficiency with proofreading and editing
Able to work independently
Self-motivated with strong attention to detail
Strong organizational skills and the ability to handle multiple projects while meeting different deadlines
Strong problem solving and decision-making skills
Excellent verbal and written communication and interpersonal skills
Able to thrive within a fast-paced environment
Proficient with Microsoft Office Suite of programs and optical management system
Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
Able to read and write at a high school graduate level
Able to sit or stand for extended periods of time
Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
Ability to see (Near, Distance, Color, and Depth Perception)
Able to lift 10 to 20 pounds
Able to view/read computer screen for extended periods of time
Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
Able to travel independently to support Company objectives and personal development

Responsibilities

Provide administrative support to SVS Vision and Shopko Optical HIPAA Privacy Offices
Respond to privacy related inquiries and concerns from teammates and patients
Review and respond to HIPAA records requests
Maintain and update documentation related to privacy incidents and resolution processes
Prepare reports on compliance status and privacy incidents for management review
Conduct regular audits of patient records to ensure compliance with privacy regulations
Provide general administrative support to General Counsel
Ensure department policies and procedures are adhered to
Set up, coordinate, and prepare materials for meetings and presentations
Maintain hard copy and electronic filing systems
Create and maintain departmental reporting as requested
Support department in assigned project-based work
Create and monitor daily HIPAA correspondence including organization of email and hard copy mail
Evaluate, respond to and/or route HIPAA correspondence to appropriate teammates
Prepare legal documents
Maintain a high level of confidentiality