Hospitality Event Coordinator

The Friedkin Group • Houston, TX

4d

About The Position

The Hospitality Event Coordinator will be responsible for 1. Book meetings for employees 2. Work on events 3. Back up Relief 4. Assist with Executive Meetings 5. Various administrative duties. The coordinator also will take action to enhance cross-functional coordination and expand internal communications in the Friedkin affiliated companies.

As a Hospitality Event Coord you will:
Book meeting rooms for employees with specific requests, ensuring specific requests are handled efficiently and in a cost-effective manner
Assist with the execution of events, such as constructing host books , developing ideas for events (centerpieces, décor, etc.), purchasing items for events, and assisting with decoration
Provide backup relief for employees in Hospitality Department, by supporting vacancies at both reception desks and the switchboard
Assist with Executive Meetings, operating as the backup for Executive set-ups for coffee and water, assisting the Guest Services Team Lead with Executive floor luncheons to include learning the creation of menus for meeting catering and proper set-up for executive luncheons.
Assist the Travel Team by managing registration website reports when needed; researching hotel meetings and event space availability; providing administrative organizational assistance with executive road shows, meetings and special off-site events; and providing additional support in assisting with travel team-related special events.
Responsible for various administrative duties such as UKG time editing, and providing backup for the HR and IT Kronos timekeepers.
Responsible for maintaining the company directory by adding new hires, and adding and changing extensions as needed
Provide assistance as needed with expense reports
Perform general scanning and filing

Requirements

• High School Diploma or general education degree (GED) Req
• 1-3 years related experience and/or training; or equivalent combination of education and experience Required
• Ability to apply common sense.

Responsibilities

• Book meeting rooms for employees with specific requests, ensuring specific requests are handled efficiently and in a cost-effective manner
• Assist with the execution of events, such as constructing host books , developing ideas for events (centerpieces, décor, etc.), purchasing items for events, and assisting with decoration
• Provide backup relief for employees in Hospitality Department, by supporting vacancies at both reception desks and the switchboard
• Assist with Executive Meetings, operating as the backup for Executive set-ups for coffee and water, assisting the Guest Services Team Lead with Executive floor luncheons to include learning the creation of menus for meeting catering and proper set-up for executive luncheons.
• Assist the Travel Team by managing registration website reports when needed; researching hotel meetings and event space availability; providing administrative organizational assistance with executive road shows, meetings and special off-site events; and providing additional support in assisting with travel team-related special events.
• Responsible for various administrative duties such as UKG time editing, and providing backup for the HR and IT Kronos timekeepers.
• Responsible for maintaining the company directory by adding new hires, and adding and changing extensions as needed
• Provide assistance as needed with expense reports
• Perform general scanning and filing

Benefits

• Career Growth: Advance your career with opportunities for leadership and personal development.
• Culture of Excellence: Be part of a supportive team that values your input and encourages innovation.
• Competitive Benefits: Enjoy a comprehensive benefits package that looks after both your professional and personal needs.
• Our Total Rewards package underscores our commitment to recognizing your contributions. We offer a competitive and fair compensation structure that includes base pay and performance-based rewards.
• Compensation is based on skill set, experience, qualifications, and job-related requirements. Our comprehensive benefits package includes medical, dental, and vision insurance, wellness programs, retirement plans, and generous paid leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED