HR Compliance and Reporting Analyst

Avalon Administrative Services LLC•Tampa, FL

1d•Remote

About The Position

The HR Compliance and Reporting Analyst plays a critical role in ensuring Avalon’s employment practices, policies, and people data remain compliant with federal, state, and client-driven requirements. This role serves as the operational backbone of HR compliance - owning regulatory reporting, audits, required training programs, and documentation - while proactively monitoring employment law changes and translating them into practical, scalable processes. This position partners closely with HR, Legal, Finance, IT, and Operations to support audits, reporting obligations, and continuous improvement of HR governance. The ideal candidate is highly detail-oriented, organized, and comfortable navigating complexity, deadlines, and evolving regulatory landscapes. This position is eligible for remote work, but quarterly travel will be required to Avalon's corporate office located in Tampa, Florida.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field.
At least 3 years of experience in HR compliance, HR operations, or regulatory reporting.
Working knowledge of U.S. federal and state employment laws and reporting requirements.
Experience with EEO-1, VETS, AAPs, audits, and background check administration.
Ability to interpret regulations and apply them practically.
Strong written communication skills with experience drafting policies, SOPs, and formal documentation.
High attention to detail with the ability to manage multiple deadlines and priorities.

Nice To Haves

Experience in healthcare, regulated industries, or environments with client-driven compliance obligations.
Familiarity with audit frameworks such as HITRUST or similar regulatory standards.
Advanced proficiency in HRIS systems, Excel, and reporting tools, particularly ADP Workforce Now.
Working knowledge of document management systems, preferably PowerDMS.
Experience in an early growth-stage company.

Responsibilities

Monitor and interpret federal, state, and local labor laws and regulatory mandates to ensure ongoing organizational compliance
Maintain and administer the Affirmative Action Plan (AAP), including required analysis, updates, and regulatory reporting
Develop, maintain, and govern position descriptions to ensure role clarity, internal equity, and compliance with posting standards
Ensure HRIS data integrity and accuracy within ADP, supporting compliance, reporting, and audit readiness
Oversee the development, maintenance, and implementation of the Employee Handbook, standalone HR policies, and HR standard operating procedures (SOPs)
Coordinate and respond to internal, external, regulatory, client, financial, and compliance audits (including HITRUST), ensuring documentation accuracy and audit preparedness
Administer annual background checks, motor vehicle records (MVRs), and exclusionary monitoring
Manage compliance reporting and submissions, including QRT annual applications and monthly filings, quarterly client reporting, and annual BLS and other state-mandated reports
Track and monitor consultants on a monthly basis to ensure compliance with contractual, regulatory, and organizational requirements
Lead the rollout, administration, and documentation of required annual HR compliance training programs
Oversee equity-related compliance activities, including 83(b) election filings and related equity documentation