HR Coordinator - Supply Chain

University of Iowa • Iowa City, IA

7h • Onsite

About The Position

The University of Iowa Health Care Supply Chain Department is seeking a Human Resources Coordinator. Duties include:
Strategic Planning: Assist with implementation of HR practices/policies and programs within department or unit. May assist with promoting, advocating, and communicating changes within a unit.
Coordinate administrative meetings with Supply Chain leadership and provide recommendations on best practice for attracting and retaining talent.
Provide departmental training on important organizational initiatives to ensure a productive/safe workplace.
Provide assistance to the departmental financial manager on employee job codes, salary information and years of service for budget planning.
Make recommendations in alignment with organizational needs and goals.
Analyze, monitor and report financial data, information and reports as it relates to HR.
Advising/ Communication: Advise on human resource regulations, practices, policies and procedures; makes decisions and resolves issues within established guidelines or directs to the appropriate resource. Distribute appropriate communication materials to employees and leadership within unit/department. Support and communicate HR updates and initiatives to departmental staff and leadership.
Manage employee absenteeism and advise leadership on course of action.
Research, analyze and make recommendations on human resource regulations, practices, policies, procedures, applications and programs.
Develop and initiate communication on human resources related materials.
Provide training and resources to staff, supervisors, and leadership team on human resource matters.
Talent Management & Engagement: Initiate and support recruitment and onboarding process. Assist in coordination of reward and recognition programs. May assist with employee engagement initiatives and surveys.
Responsible for recruitment of all exempt and non-exempt personnel, students and temporary employees.
Conduct new-employee orientations and write job postings.
Analyze positions for appropriate classification and make recommendations to ensure job code compensation falls within market range.
Provide guidance to hiring manager on best practices for recruitment, screening, and onboarding.
Coordinate departmental meetings/training/team building events to cultivate a collaborative/engaged employee workforce.
HR Program Administration & Operations: Gather and disseminate information and provide support for implementation of various HR initiatives as directed. Ensures approved processes are followed; resolves problems using prescribed remedies; explains routine operations/processes to staff; produces reports; may provide supervision of staff. Respond to questions from employees, supervisors and others that require independent judgement.
Maintain department organizational charts and employee directory.
Provide supervisors and employees with performance management tools and resources.
Approve all HR Workflow transactions for Supply Chain related to staff and position management.
Analyze departmental HR reports and recommend new approaches, procedures and policies.
Compliance with Policies, Laws & Regulations: Review reports, track results and make recommendations. Record and document outcomes. Supports organizational compliance activities. Tracks compliance/training requirements.
Research and investigate current policies, laws and regulations to ensure department compliance.
Recommend new policies or revision to existing policies.
Monitor and ensure compliance, including HR policies and procedures, I-9 and immigration, and records maintenance.
University of Iowa Health Care—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®
Our primary and specialty care is provided by experts from all medical specialties, attracting patients from around the world. We offer our care in convenient, comfortable settings, using the most advanced approaches and with the best outcomes as our goal.
Percent of Time: 100%25
Schedule: Mon - Fri 8:00 am – 5:00 pm
Location: Shipping and Receiving Building
Pay Grade: 3B
https://hr.uiowa.edu/pay/guide-pay-plans
Benefits Highlights:
Regular salaried position located in Iowa City, Iowa
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
For more information about Why Iowa?, click here

Requirements

• Bachelor’s degree in a related field or an equivalent combination of education and experience.
• 1-3 years of related administrative HR experience.
• Strong teamwork and collaboration
• Excellent organization and attention to detail
• Excellent written and verbal communication
• Proficient in MS Office Suite with an emphasis on Microsoft Excel.

Nice To Haves

• Knowledge of University of Iowa HR policies, procedures and regulations.
• Experience in a hospital setting.
• Experience with Oracle/Taleo talent acquisition system.

Responsibilities

• Assist with implementation of HR practices/policies and programs within department or unit.
• Assist with promoting, advocating, and communicating changes within a unit.
• Coordinate administrative meetings with Supply Chain leadership and provide recommendations on best practice for attracting and retaining talent.
• Provide departmental training on important organizational initiatives to ensure a productive/safe workplace.
• Provide assistance to the departmental financial manager on employee job codes, salary information and years of service for budget planning.
• Make recommendations in alignment with organizational needs and goals.
• Analyze, monitor and report financial data, information and reports as it relates to HR.
• Advise on human resource regulations, practices, policies and procedures; makes decisions and resolves issues within established guidelines or directs to the appropriate resource.
• Distribute appropriate communication materials to employees and leadership within unit/department.
• Support and communicate HR updates and initiatives to departmental staff and leadership.
• Manage employee absenteeism and advise leadership on course of action.
• Research, analyze and make recommendations on human resource regulations, practices, policies, procedures, applications and programs.
• Develop and initiate communication on human resources related materials.
• Provide training and resources to staff, supervisors, and leadership team on human resource matters.
• Initiate and support recruitment and onboarding process.
• Assist in coordination of reward and recognition programs.
• Assist with employee engagement initiatives and surveys.
• Responsible for recruitment of all exempt and non-exempt personnel, students and temporary employees.
• Conduct new-employee orientations and write job postings.
• Analyze positions for appropriate classification and make recommendations to ensure job code compensation falls within market range.
• Provide guidance to hiring manager on best practices for recruitment, screening, and onboarding.
• Coordinate departmental meetings/training/team building events to cultivate a collaborative/engaged employee workforce.
• Gather and disseminate information and provide support for implementation of various HR initiatives as directed.
• Ensures approved processes are followed; resolves problems using prescribed remedies; explains routine operations/processes to staff; produces reports; may provide supervision of staff.
• Respond to questions from employees, supervisors and others that require independent judgement.
• Maintain department organizational charts and employee directory.
• Provide supervisors and employees with performance management tools and resources.
• Approve all HR Workflow transactions for Supply Chain related to staff and position management.
• Analyze departmental HR reports and recommend new approaches, procedures and policies.
• Review reports, track results and make recommendations.
• Record and document outcomes.
• Supports organizational compliance activities.
• Tracks compliance/training requirements.
• Research and investigate current policies, laws and regulations to ensure department compliance.
• Recommend new policies or revision to existing policies.
• Monitor and ensure compliance, including HR policies and procedures, I-9 and immigration, and records maintenance.

Benefits

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level