HR Coordinator (Commercial HVAC/R)

Helios HVACR Services•Crown Point, IN

9h•$25 - $27

About The Position

HR Coordinator - supports the multi-location full employee lifecycle for the organization, from pre-hire onboarding through offboarding. This role ensures seamless and compliant onboarding experience for field technicians and office staff, manages employee equipment coordination, badges, uniforms, MVR reporting, and provides administrative support to the HR function. The HR Coordinator plays a key role in delivering a professional new hire experience while maintaining accurate records and supporting operational readiness

Requirements

Associate’s degree in Human Resources, Business Administration, or a related field preferred.
1–3 years of HR, administrative, or coordination experience preferred.
Proficiency in Microsoft Excel and ADP Workforce Now HRIS systems.
Highly organized with strong attention to detail
Strong follow-up and task management skills
Clear and professional written and verbal communication
Ability to manage multiple onboarding timelines simultaneously
Comfortable working in a fast-paced, operations-driven environment
Customer-service mindset with field employees
Proactive and responsive
Dependable and deadline-driven
Discrete with confidential information
Team-oriented and adaptable
Process-minded with strong documentation habits
able to sit at a desk for extended period of time
capacity to respond quickly and effectively with emergency requests
must be able to communicate clearly and professionally in fast paced or high-pressure environments

Nice To Haves

Experience in a field-based, service, or construction environment strongly preferred.

Responsibilities

Manage communication with candidates from offer acceptance through first day of employment.
Coordinate pre-employment requirements including background checks, drug screens, and Motor Vehicle Record (MVR) reporting.
Prepare and distribute onboarding paperwork and ensure timely completion.
Coordinate and schedule new hire orientation sessions.
Ensure I-9 documentation is completed accurately and in compliance with federal requirements.
Enter new hire information into HRIS and payroll systems.
Coordinate offboarding processes including separation documentation and system updates.
Process status changes, transfers, and terminations in HRIS and other internal system.
Order and track employee ID badges, uniforms, and other onboarding materials.
Maintain tracking logs for badges, uniforms, and other applicable equipment issuance.
Ensure new technicians are properly set up prior to deployment in the field.
Submit and monitor Motor Vehicle Record (MVR) checks for driving employees.
Maintain MVR tracking logs and notify leadership of compliance issues.
Support periodic re-checks and documentation retention.
Assist with internal audits, data reconciliation, and compliance reporting.
Maintain spreadsheets and tracking tools for onboarding, compliance, and personnel changes.
Support benefit enrollment logistics and employee communication as needed.
Maintain personnel files in accordance with company standards.
Provide ad hoc administrative support to HR leadership.