HR Data Migration Coordinator (two-year temporary assignment)

Empire State • New York, NY

7d • Onsite

About The Position

Coordinate the transition of physical files into electronic format(s). Work with HR Management to identify documents that surpassed legal retention period and secure destruction/shredding. This role focuses on maintaining data integrity, optimizing archival workflows, and ensuring that critical information is searchable and secure. Must be able to lift 20lbs, onsite presence is required for this role.

Requirements

• High School Diploma or equivalent, Two-year college degree preferred.
• 2 years’ experience with document conversion projects.
• Strict adherence to HR Privacy Standards (including HIPAA, GDPR, or CCPA where applicable).

Nice To Haves

• Experience with ADP Workforce Now and cloud storage organization highly preferred.
• Experience handling sensitive documents or working within an HR/Legal department highly preferred.

Responsibilities

• Assist team with identifying files for digitization and data entry.
• Conduct regular reconciliations between physical inventories and digital manifests to ensure no record is lost during the conversion process.
• Sort and index hard-copy files in preparation for digitization.
• Establish and document "Standard Operating Procedures" (SOPs) for file naming, searchable folder structures, and metadata tagging to ensure consistency.
• High-volume of scanning and ensuring image clarity. Performing basic quality control.
• Identify and follow up with HR colleagues for missing documents.
• Data Entry; load data and document details into the HR Information management system with 100% accuracy.
• Coordinate the lifecycle of physical records from initial intake and preparation to final digital storage and physical destruction/return.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED