HR & Payroll Assistant-Temp

REACH Services•Whittier, CA

7d•$21 - $22

About The Position

REACH envisions a world in which all people see themselves and others as valued, integrated members of society. Through our mission, we aim to transform the lives of individuals with diverse abilities by helping them discover their voices and realize their dreams. Position Summary Under the supervision of the Director of Human Resources, the HR & Payroll Assistant provides administrative and clerical support to the following areas: Human Resources, payroll processing, expense reimbursement processing, and filing and tracking of various reports for the organization. This is an entry-level position that will grow into providing first-line support to REACH team members. This position will begin as a temporary assignment through a staffing agency, with the potential to transition to a permanent role based on performance and business needs.

Requirements

High School Diploma or GED required
Strong verbal and written communication skills
Solid interpersonal and customer service skills
Demonstrated organizational skills and attention to detail
Ability to manage time appropriately and meet deadlines
Proficient with Microsoft Office Suite and technology (i.e., using a computer, mobile device, etc.)
Must be at least 18 years of age, successfully complete health, and LiveScan screenings.
Pursuant to California Penal Code 11105.3, REACH will conduct a pre-employment background investigation following a conditional offer of employment to ensure the safety of REACH's participants. Any criminal convictions revealed by the background check or post-employment may impact your eligibility to work at REACH.
Qualified applicants with arrest or conviction records will be considered for employment.
REACH is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

Nice To Haves

Experience in an office setting preferred
Knowledge of Paycom

Responsibilities

Maintenance of all personnel records, both physical and electronic, with file maintenance completed on a weekly basis
Maintain up-to-date compliance documentation for all employees and follow-up on outstanding documentation
Support HR-related training programs, workshops, seminars, and events
Assist with entering employee data into HRIS system
Provide support to Senior HR Associate & Talent Acquisition Specialist in conducting/coordinating Onboarding process
Provide first level HR support to employees via phone, email, and in-person, escalating and referring to the appropriate individual as necessary.
Ensures timecards have been properly reviewed and approved by supervisors
Reviews timecards to ensure proper allocation of time
Reviews timecards to ensure compliance with all federal, state and local labor laws
Collaborates with Payroll Team to complete regular review of payroll reports (each payroll, quarterly, and yearly)
Additional Spreadsheets tracking UC Rates Mileage Submission IHSS Verification
Works with supervisors and directors of programs to contact employees on payroll related items
Reviews employee expense reimbursement submissions on a regular basis for correct documentation and compliance with REACH policies
Ensures expense reimbursements are properly forwarded to supervisors for review and approval
In collaboration with the Accounting Department, ensure all expense reimbursements are processed on a weekly basis.
Prepare and print business cards as needed for REACH employees
Track and record key dates for submitting Individual Service Plans (ISP), semi-annual reviews, and new goal submissions on a weekly basis, providing updates to Director of Community Programs or Director of Residential Services on missing documentation
Document annual ISP Goal Progress by reviewing annual reports and documenting all relevant progress. Reports should be logged and reviewed on a weekly basis
Maintain confidentiality and security of employee, participant, and company records and information
Perform other related duties as assigned.
Provide coverage for Accounting Associate during their leave of absence including:
Authorization & Attendance Record Keeping
Accounts Payable
Data Entry in QuickBooks and Donor Software.