HR RECEPTIONIST

TPIS•Guayama, PR

10d•Onsite

About The Position

The Bilingual Receptionist serves as the first point of contact for candidates, employees, clients, and visitors. This role is responsible for maintaining a professional front desk presence while providing administrative support to the Operations and Recruiting teams. The ideal candidate is organized, detail-oriented, customer-focused, and able to manage a high-volume, fast-paced environment while communicating effectively in both English and Spanish.

Requirements

Fully bilingual (English & Spanish) – verbal and written proficiency required.
High school diploma or equivalent (associate’s degree preferred).
Minimum 1–2 years of receptionist, administrative, or customer service experience.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Ability to work in a fast-paced, deadline-driven environment.
Professional appearance and demeanor.
Strong attention to detail and accuracy.

Nice To Haves

Experience in staffing, recruiting, training center, or HR environment.
Familiarity with HRIS or applicant tracking systems.
Experience handling onboarding or compliance documentation.
Ability to manage high foot traffic and multiple phone lines.

Responsibilities

Greet and assist visitors, candidates, and employees in a professional and courteous manner.
Answer and direct incoming phone calls in English and Spanish.
Schedule orientations, interviews, and training appointments.
Maintain sign-in logs and visitor documentation.
Assist with onboarding paperwork and ensure forms are completed accurately.
Scan, upload, and organize documents in company systems (HRIS, Bullhorn, etc.).
Coordinate with recruiters and operations staff regarding candidate arrivals.
Monitor front desk email and respond promptly.
Maintain office organization and ensure reception area is presentable.
Support data entry and administrative tasks as assigned.
Handle confidential information with discretion.