HR & Recruiting Coordinator

Upstate Veterinary Specialties • Town of Colonie, NY

18h • $20 - $25

About The Position

UVS Management Services provides centralized human resources and operational support for Upstate Veterinary Specialties (UVS), a 24/7 emergency and specialty veterinary hospital and part of Upstate Veterinary Specialties Group. Behind every successful hire and seamless orientation experience is someone who brings order to complexity. We are looking for an HR & Recruiting Coordinator who thrives on organization, enjoys solving scheduling puzzles, and takes pride in delivering a professional and welcoming experience to candidates and employees.

Requirements

• 1–3 years of administrative, coordination, or HR-related experience
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• High level of professionalism and discretion when handling sensitive information
• Proficiency with Microsoft Office and comfort learning HRIS systems
• Organization and attention to detail
• Customer service mindset
• Confidentiality and professionalism
• Time management and adaptability
• Collaboration and teamwork

Responsibilities

• Recruitment & Interview Coordination
• Coordinate interview schedules between candidates and interview teams
• Prepare and distribute interview agendas and candidate materials
• Arrange candidate travel, lodging, and logistics as needed
• Coordinate interview-day details, including lunches, dinners, and hospitality
• Coordinate student shadowing visits
• Onboarding & Offboarding Support
• Prepare onboarding materials and coordinate new hire logistics
• Set up workstations, mailboxes, and lockers, and key fob access for new hires and internal transfers
• Maintain accurate onboarding, transfer, and separation tracking and reporting
• Prepare exit documentation, schedule exit interviews, and support offboarding processes
• HR Operations & Administrative Support
• Serve as the first point of contact for HR-related inquiries, directing questions appropriately
• Manage all legal notifications relating to employment laws and OSHA
• Manage employee scrub and jacket orders and maintain related records
• Assist with HR data tracking, audits, and reporting as needed
• Maintain accurate and organized HR records and documentation
• Employee Engagement & Special Projects
• Assist with planning and coordination of Wellness Committee events and initiatives
• Provide administrative and project support to the Executive Team as needed
• Assist with special HR projects and initiatives as assigned

Benefits

• Competitive compensation
• Generous paid time off
• Benefits package (medical, dental, vision, life insurance, short and long-term disability insurance)
• 401(k) Retirement Plan
• Employee pet insurance allowance
• Discounted veterinary services and products
• Continuing education allowance and time off
• Tuition reimbursement
• Pet-friendly workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed