HTA Project Coordinator (Remote, Continental United States)

ICA.ai•Arlington, VA

2d•Remote

About The Position

As an HTA Project Coordinator you will provide general administrative support that includes routine document preparation, file management, and scheduling/arranging of meetings. Work may involve preparation of monthly contractual reports, weekly client meeting minutes, recruitment of subject matter experts (SMEs) for various projects, coordination with SMEs between clients and ICA personnel, and other administrative duties.

Requirements

Bachelor’s degree
1 to 3 years experience of project coordinator experience
Highly proficient with Microsoft Suite of applications (Word, Excel, PowerPoint, Teams)
Strong organizational, problem solving and time management skills
Strong interpersonal skills
Strong verbal and written communication skills
Ability to work independently and as a team
Ability to manage workstreams across multiple ongoing projects
High level of initiative and attention to detail

Responsibilities

Client and project coordination — Provides general administrative support that includes routine document preparation, file management, scheduling/arranging meetings. May also perform various activities supporting functional processes, programs and/or services. Also provides the administration of various programs, projects and assignments aligned with functional processes and services.
SharePoint organization —Organize and maintain ICA SharePoint drive in a logical fashion for ease of access.
Client updates —Organize relevant project information into monthly reports delivered to clients.
Subject Matter Expert (SME) recruitment and communication —Recruit appropriate SMEs for ICA projects (e.g. recruit and facilitate SME engagement with ICA projects; coordinate with ICA contracts manager for tracking SME contributed work hours).
Document formatting —Manage and ensure appropriate document formatting according to ICA protocols.

Benefits

Health Insurance - 100% employer-paid premiums – ICA covers the full cost of one of three offered medical plans
Dental Insurance
Vision insurance
Health Spending Account
Flexible Spending Account
Life and Disability insurance
401(k) plan with company match
Paid Time Off (Vacation, Sick Leave and Holidays)
Education and Professional Development Assistance
Remote work from anywhere within the continental United States