Human Resources Administrative Assistant

INSIGHT ENVIRONMENTAL

20h•Onsite

About The Position

The HR Administrative Assistant supports day‑to‑day HR operations with a focus on timekeeping inputs, employee data accuracy, and HR communications. This role also manages social media tasks in partnership with HR/Recruiting. The ideal candidate is detail‑obsessed, deadline‑driven, and comfortable switching between timekeeping work and light creative tasks while maintaining confidentiality and professionalism in all transactions.

Requirements

1–2 years in HR, payroll/timekeeping, or administrative support (or equivalent internship/coop experience).
Experience with a time & attendance system and basic HRIS data entry.
Proficiency in MS Office.
Strong written communication; comfort with light social posting and basic image/video edits using tools like Canva.
High attention to detail, confidentiality, and deadline reliability.

Responsibilities

Maintain employee files (electronic), ensuring accuracy, confidentiality, and retention compliance.
Assist with offboarding administration (update HR system, send exit interview)
Coordinate HR communications (policy updates, reminders, wellbeing, recognition).
Schedule interviews, assessments, and workflows in partnership with talent acquisition.
Support employee engagement activities (milestones, events, surveys).
Assist in the planning and execution of company sponsored events.
Manage HR inbox.
Track required certifications and training completion.
Order office supplies and organize.
Assist daily with timesheet entries
Reviewing and reconciling the timesheet entries between the company's accounting system and the client's timekeeping platform (myTrack System) - experience a plus.
Maintain holiday calendar.
Draft and schedule light social content (culture posts, community events, hiring spotlights) for HR channels, ensuring brand, tone, and approvals align with Marketing guidelines.
Maintain a simple content calendar; collect stories/photos (with consent) and coordinate approvals.
Monitor comments/messages on HR‑relevant channels and escalate per policy.