Human Resources Assistant for Nonprofit

PACE • Los Angeles, CA

12d • $18 - $25 • Onsite

About The Position

PACE is seeking a dedicated and enthusiastic Human Resources Assistant to join the organization and team. The HR Assistant will be responsible for successfully performing a variety of human resources support duties for PACE. This position is responsible for the administration of Human Resources support functions including recruitment, employee performance, documents tracking, records retention and maintenance, workplace safety compliance, employee leave administration, administration of Employment Development Department (EDD) Forms, assisting with records management, collaboration and communication with all departments, updating and maintaining databases/files and related duties as assigned. This is a great opportunit y to build a fulfilling career in Human Resources while making a real difference in the community and nonprofit sector.

Requirements

• Minimum of a High School Diploma or equivalent; higher education level preferred.
• 2 or more years of progressive experience working in a Human Resources Department is required.
• Computer Literate & ability to type a minimum of 40 words per minute: MS word, Excel, PowerPoint
• Excellent written, verbal, and organizational skills.
• Punctual and adheres to policies and procedures.
• Strong interpersonal skills and communication.
• Strong ability to work well with all levels of staff and apply teamwork.
• Attention to details and ability to analyze data.
• Ability to work in diverse and multi-ethnic environments.
• General understanding of Employee Handbook Information.
• Effectively prioritize, be proactive and multi-task in a fast paced and/or changing/flexible environment.
• Ability to follow instructions and complete assignments.
• Ability to apply information, tasks and skills from trainings and/or meetings.
• Ability to drive to sites for HR purposes when assigned.
• Must have a valid Drivers License, adequate automobile insurance coverage and an automobile in working condition; occasional local travel may be required.
• COVID vaccination required; must have two-dose series of Pfizer or Moderna or a single-dose of Johnson & Johnson.
• Must satisfactorily pass background and employment/reference check

Nice To Haves

• Human Resources Training Certificates highly desirable
• Experience with ATS Systems or related programs preferred.

Responsibilities

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources team
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Handle employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Communicate with public services when necessary
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database
• Support full life-cycle recruitment, including creating and posting job descriptions, sourcing and screening candidates, conducting and organizing the interview process, performing reference checks, preparing employment offer letters
• Assist HR Director with employee relation matters, by providing recommendations and meeting with employees as needed
• Support the execution of administrative systems and procedures to perform HR functions
• Serves as the agencys backup receptionist as needed, including answering and directing incoming calls, greeting visitors, managing front desk operations, and ensuring a professional and welcoming experience for all guests and staff
• Perform other duties as assigned by HR Director
• Serves as the agencys designated backup receptionist in the absence or unavailability of the primary receptionist, ensuring continuity of front desk operations.
• Answers and appropriately directs incoming calls; greets and assists visitors, clients, and staff in a professional and courteous manner.
• Receives, sorts, and distributes incoming mail and deliveries; manages outgoing correspondence as needed.
• Maintains a neat, organized, and welcoming front desk and reception area during backup coverage periods.
• Maintains the strictest confidentiality at all times on matters pertaining to the agency and its employees.
• Assists with tracking and filing of personnel records, employee credentialing records, specific employee job compliance records, DMV records, I-9 records, training records, safety records, and performance evaluation records are updated and filed properly.
• Accurately and timely performs HR data entry in ATS Systems and ChildPlus, including enrollment data, health screenings, family information, attendance, and program compliance documentation.
• Serves as a key staff member responsible for maintaining accurate and up-to-date records in ChildPlus for PACE Education program sites.
• Utilizes ATS System to produce assigned reports.
• Responsible for the creation and maintenance of site files for PACE Education program sites, ensuring all required documents are accurately compiled, organized, and stored in accordance with program and regulatory requirements.
• Designated as primary staff and Custodian of Records for all PACE personnel records, responsible for the safeguarding, organization, retrieval, and proper retention or disposal of all program and personnel records in compliance with applicable laws, funding regulations, and agency policies.
• Ensures timely and accurate data entry into ChildPlus for all assigned PACE Education sites, monitors data quality and completeness, and generates reports as needed to support program compliance and monitoring requirements.
• Follows employee relations policies, practices and procedures to encourage harmonious employee relations.
• Complies with Personnel Policies and Procedures.
• Contributes to a safe workplace environment.
• Assists in ensuring compliance with federal and state employment laws.
• Informs Human Resources Director of any disturbances or grievances from employees.

Benefits

• Affordable and robust Medical, Dental, Vision, and Life insurance plans for employee plus family with generous employer contributions
• 401(k) retirement plan
• We offer paid holidays, vacation pay and paid sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED