Full Time - Human Resources Assistant

Aztec Shops•San Diego, CA

1d•$25 - $27•Onsite

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About The Position

Under routine direction, provides administrative support to the Human Resources Department.

Requirements

High School diploma or General Education Degree (GED) and some college coursework, or equivalent combination of education and experience.
Must have at least one year prior Human Resources experience preferably in restaurant, retail, or hospitality environment.
Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.
Must be computer literate with knowledge of Microsoft Office and Google Workspace products and proficient in telephone skills and email communication skills.
Must be able to use general office machines and multi-line telephone.
Strong communication, interpersonal skills, and organizational skills are required.
Maintains high level of confidentiality and professionalism when dealing with employee sensitive information.
Must be able to read, write and understand English at a highly proficient level.
Requires the ability to follow verbal and written instructions, guidelines and objectives.
Requires the ability to read and comprehend a variety of informational documentation, procedures and correspondence.
Requires the ability to write correspondence with proper format, punctuation, spelling and grammar.
Must be able to communicate effectively using electronic media and in written and verbal forms.
Requires the ability to effectively communicate with customers, employees and members of the community.
Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets.
Must be able to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, percentages and decimals.
Requires the ability to apply common-sense understanding to carry out general written or oral instructions.
Must be able to multitask, prioritize work and pay attention to detail.
Requires good analytical and quantitative skills, and the ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Must be able to utilize a computer.
Requires the ability to use a variety of office machines and equipment.
Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.
Must be able to operate computers, copy/scan machines, fax machines and other general office equipment.
Extensive use of computers and monitors is required.
Physical demand requirements are at levels for sedentary work.
Must be able to use body members to sit, move and lift or carry objects or materials weighing up to 20 pounds.

Nice To Haves

Bilingual in Spanish is a plus, but not required.

Responsibilities

Responds to all emails received in the general HR email inbox.
Sends and responds to emails regarding general office issues.
Troubleshoots password and Ultimate Kronos Group (UKG) issues and responds to employees with solutions.
Responsible for managing Verizon mobile phones, including billing, troubleshooting, activation and deactivation, device tracking, purchasing, and account verification.
Ensures all phones are properly logged, maintained, and recovered upon employee resignation or termination.
Responsible for uploading content updates to the Modern Campus website on the HR landing page and ensuring accurate and timely information is available on the HR landing page.
Maintains company telephone directories, email distribution lists and emergency lists.
Serve as the primary point of contact for all Aztec Shops parking on the main campus, including issuing parking passes, assisting employees with parking-related needs, maintaining all Special Permit (SP) parking areas, and coordinating with Parking and Transportation Services to ensure parking records and access lists are accurate and up to date.
Responsible for the employee badge process, ensuring all new hires have a badge on day of hire, ensuring badges are replaced as needed, and ensuring that badges are returned at the end of employment.
Assist with completing I-9 forms, occasionally in the absence of the HR Coordinators.
Assists Receptionist with monitoring the corporate office board room and ensures proper set up and clean up takes place after company meetings.
Posts daily meeting schedules.
Conducts periodic cleaning of the corporate boardroom.
Creates correspondence, fliers, powerpoints, documents, etc. for Human Resources.
Maintains employee personnel files in compliance with all local, state, and federal laws and responds to requests for file copies.
Ensures that all corrective action notices are properly logged and filed in a timely manner.
Performs clerical tasks such as filing, copying, scanning of HR documents.
Responds to employee reference check requests verbally and in writing.
Develops and maintains working relationships with customers, coworkers, vendors, student organizations, faculty, staff, and university personnel.
Participates in student tabling events such as job fairs and campus wide events such as Explore SDSU and hand out Aztec Shops materials at table to new and prospective students.
Must be capable of handling confidential information with a high degree of discretion, professionalism, and adherence to applicable privacy and data protection requirements.
Occasionally required to work nontraditional office hours, including nights, weekends, and holidays, to support HR operations during campus events and events held at Snapdragon Stadium.
Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
Other duties as assigned.