Human Resources Assistant (Temporary Full-Time))

La Clinica de La Raza•Oakland, CA

About The Position

As HR Assistant you will support daily activities across the full range of human resource operations. Your primary support is as a liaison between a centralized HR function and employees across a highly distributed work environment, ensuring smooth communication and prompt resolution of inquiries. Ultimately, you help ensure our HR department is organized and works to attract, hire and support our mission-driven workforce.

Requirements

HS diploma or GED required.
One year in an HR or administrative support role.
Excellent verbal, written and, interpersonal communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Ability to work across cultures and demonstrate support of diversity, equity and inclusion.
Proficient with Microsoft Office 365 platform and ability to quickly learn the organizations HRIS, talent management and other systems.
Experience working in a fast-paced, fluid environment.
Familiarity with federal and state labor laws and healthcare regulatory compliance
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Nice To Haves

Associates or Bachelors Degree in Human Resources or related field preferred.

Responsibilities

First point of contact for routine HR inquiries; Answer employees questions, provide support, resources and information.
Provide extraordinary customer service and build relationships that promote employee engagement and support.
Manage high-volume calls and personal engagements in a professional, courteous and helpful manner; Receive, sort and distribute mail; Greet visitors and manage access to and from office.
Receive, assess, and prepare employee status changes for processing; Maintain HR databases with different information such as new hires, terminations, leaves, warnings, etc.
Routine data entry, report generation and systems updates.
File Management to include compiling, maintaining, and updating personnel records and supporting documentation.
Support onboarding and offboarding programs to include new employee orientations and exit interviews.
Support in-person training, meetings, and presentations; Participate in planning of both department and agency-wide events.
Respond to routine requests for information and verifications of employment.
Assist with posting of required notices and ensure compliance across all organizational locations.
Assist with preparation of documents and records required for contract negotiations, meetings, and negotiations with employee and labor organizations.
Maintain department schedule and calendars; assist in tracking attendance and completing time records.
Prepare departmental reports, correspondence, meeting minutes and presentations.
Maintain cleanliness and overall aesthetic of the office consistent with our professional health services mission.
Maintain inventory and ensure office and equipment supplies are stocked and available as needed.
Maintain office equipment and facilitate technician service appointments.
Manage opening and closing procedures of the office on daily basis.