Human Resources Assistant

Netlist•Irvine, CA

1d•$25 - $30

About The Position

The Human Resources Assistant provides administrative and operational support to the Human Resources department, ensuring accurate recordkeeping, smooth onboarding, and responsive employee support. This role is essential to maintaining compliance with California employment laws and supporting day‑to‑day HR functions including recruiting, benefits, payroll changes, and employee communications.

Requirements

Bachelor’s Degree from an accredited college or university
Proficiency in Microsoft Outlook, Word, and Excel skills, including logic and lookup functions.
Strong attention to detail and confidentiality
Experience with HRIS or payroll systems (ADP, Paylocity, UKG, Workday, etc.)
1-3 years of administrative experience as an administrative assistant or in a similar role
Strong organizational and time-management skills
Excellent communication and interpersonal abilities
Ability to multitask and prioritize effectively

Responsibilities

Post job openings, coordinate interviews, and communicate with candidates
Prepare onboarding materials and coordinate new‑hire orientation
Ensure completion of I‑9s, E‑Verify (if applicable), and onboarding paperwork
Maintain and update employee personnel files in compliance with company policies and legal requirements
Process employee status changes, new hires, and terminations documentation
Assist with audits and compliance reporting as needed
Process payroll‑related changes, time‑off requests, and employee data updates
Assist with benefits enrollment, changes, and vendor coordination
Process payroll‑related changes, time‑off requests, and employee data updates
Coordinate training sessions, performance review cycles, and employee programs
Prepare HR reports and assist with special projects supporting the Finance and Data Engineering Team
Manage weekly office snack shopping to ensure adequate inventory of fresh fruit, nuts, and treats; ensure descaling of coffee machines, etc.
Other duties as assigned