Human Resources Associate
About The Position
Detail-oriented and dependable Human Resources Associate with comprehensive experience supporting all facets of Human Resources, including HR operations, payroll administration, benefits management, and employee relations. Skilled in maintaining accurate employee records, coordinating benefits programs, and ensuring compliance with company policies and labor regulations. Adept at handling sensitive information with discretion, resolving employee inquiries efficiently, and assisting with the implementation of HR initiatives that enhance engagement and organizational efficiency. Known for strong communication, organizational, and problem-solving skills, contributing to a positive and productive workplace environment. This position is based onsite in our Plano, TX headquarters.
Requirements
- Exceptional attention to detail and problem-solving skills
- Excellent communication skills (both written & verbal) are a must
- Must have experience with Microsoft Office (Word, Excel & Outlook)
- Strong organizational, multi-tasking skills, as well as the ability to prioritize work
- Bachelor's Degree in Human Resources Management, Business Administration, or related degree or an equivalent combination of education and experience is preferred
- 2 - 3 years of HR, Payroll and Benefits support
- Experience in Human Resources in Financial Services or Banking preferred
- Experience in the use of HRIS systems strongly preferred
Responsibilities
- Administer new hire paperwork
- Maintain all I-9s and EEO forms (for active & terminated employees)
- Coordinate all payroll paperwork in a timely and consistent manner
- Create and maintain all Personnel & Termination files; Prepare new-hire packets and documentation
- Prepare monthly reports
- Complete onboarding and off-boarding of employees in compliance with relevant state law
- Manage and distribute anniversary awards, invoices, check requests, travel expenses etc.
- Completes Verifications of Employment for current and former employees
- Assist with creating severance and reduction in workforce data
- Monitor outlook HR mailboxes
- Maintain up to date Personnel files for active employees and terminated employees
- Company event management and support such as Flu Shot Clinics, Health Fair etc.
- Assist with HRIS implementation and other relevant software implementations
- Maintain a library of checklists, tools and forms
- Maintain HR process and procedure manuals
- Co - Lead weekly HR meetings with team
- Maintain HR Activity Dashboard and annual HR and Payroll Calendars
- Order and Distribute Labor Law Posters
- Schedule Interviews
- Maintain company Org Charts
- Administrative Support to the EVP, Head of People
- Maintain files in accordance with retention records policy
- Conduct benefits orientation on an ongoing basis
- Coordinates and distributes employee packets (e.g., benefit packets, parent packets, etc.)
- Coordinates and processes new hire benefit enrollment across offices
- Proactively monitors and responds to Benefits email inbox inquiries; escalating questions as needed to the appropriate team member
- Collaborates on drafting benefits communications
- Partners with HR Touchpoints across offices on launching and coordinating various HR and Benefits items throughout the year
- Supports leave of absence process
- Supports offboarding process as relates to benefits
- Submit forms related to LOA / PAF/ FMLA
- Assist with leave of absence process and monitoring
- Reconcile Benefit Invoices
- Assist Payroll team with processing payroll, ensure accurately and according to all payroll laws and regulations
- Review and verify employee timecards, attendance, and overtime records.
- Ensure all payroll transactions are recorded and maintained properly.
- Manage payroll adjustments, deductions, bonuses, and commissions
- Ensure compliance with federal, state, and local payroll, wage, and hour laws
- Maintain up-to-date knowledge of tax regulations and payroll legislation.
- Prepare and submit payroll-related reports to government agencies (e.g., W-2s, 941s, garnishments).
- Assist with audits and ensure proper documentation of payroll records.
Benefits
- Medical, dental and vision coverage
- 401K with company match
- 11 paid holidays
- Accrue up to 17 vacation/sick days per year in your first year on a pro rata basis
- Applicant may be eligible for annual discretionary bonus
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What This Job Offers
Career Level
Entry Level
