Human Resources Clerk, Part-time, Pueblo, CO

Pueblo Diversified Industries Inc•Pueblo, CO

About The Position

The HR Clerk (Employee Records & File Management) serves as the primary custodian of employee personnel records at PDI. This role is crucially confidential and responsible for the accurate organization, maintenance, security, and accessibility of employee documentation across both physical and electronic systems. This position requires a high level of discretion, precision, and accountability. The HR Clerk ensures that all employee files are complete, audit-ready, and compliant with federal, state, and organizational requirements, while supporting efficient document retrieval and lifecycle management from hire through separation, with the standard compliance of a lifetime of the records. This role focuses on collaboration with HR team members rather than direct interaction with employees.

Requirements

High school diploma or GED
1–2 years of administrative, clerical, or HR support experience
Strong organizational skills with exceptional attention to detail
Demonstrated ability to handle highly confidential information with discretion
Proficiency in Microsoft Office (Word, Excel, Outlook, and SharePoint)
Ability to manage both physical and digital filing systems precisely
Must be 21 years or older
Pass pre-employment drug and background checks
Subject to random drug testing during employment
Computer-literate and comfortable with technology
Strong oral and written communication skills
Must have a valid driver’s license
Agree to a motor vehicle record check
Provide proof of auto insurance
Meet the required insurance coverage limit

Nice To Haves

Experience in Human Resources or records management
Familiarity with HRIS systems (e.g., ADP, Paylocity, Paycom, or similar)
Experience with document scanning, indexing, and electronic records systems
Bilingual (Spanish preferred)
ASL strongly desired

Responsibilities

Maintain complete and accurate personnel files for all employees (active and terminated), ensuring proper organization and compliance with recordkeeping standards
Create, organize, scan, digitize, and securely store employee records in both physical and electronic systems
Ensure proper segregation of confidential documents (e.g., I-9s, medical records) in accordance with legal requirements
Establish and maintain standardized file structures, naming conventions, and document retention protocols
Conduct routine audits of personnel files to ensure completeness, accuracy, and compliance
Track and document file access, movement, and requests to ensure accountability and security
Serve as the primary point of contact for employee file requests, ensuring timely and appropriate access
Safeguard sensitive employee data by limiting access to authorized personnel only
Support internal and external audits by preparing and producing required documentation
Maintain logs and documentation of all file requests and disclosures
Accurately input and update employee data in HRIS and tracking systems
Process employee status changes (new hires, transfers, terminations, updates) with precision
Generate reports related to employee records, compliance, and audits
Support data integrity by identifying and correcting discrepancies
Prepare and assemble new hire packets and ensure all required documentation is completed and filed
Collect, verify, and file employment eligibility documentation (I-9, W-4, etc.)
Assist with onboarding documentation and ensure timely completion and storage
Ensure all personnel records comply with federal, state, and local regulations (including ADA, EEO, HIPAA where applicable)
Maintain documentation required for audits, investigations, and regulatory reporting
Support HR leadership in maintaining compliance with document retention schedules and policies
Respond to routine employee inquiries regarding documentation and records
Assist the HR team with clerical and administrative tasks as needed
Support process improvement efforts related to document management and recordkeeping systems