Human Resources Executive Assistant

Cascade Asset Management Company•Kirkland, WA

1d•$110,000 - $120,000

About The Position

The Executive Assistant (âEAâ) will report directly to the CHRO and HTBP, providing comprehensive administrative and operational assistance. In this pivotal role, the EA is critical to enabling the CHRO and HTBP to operate efficiently, maintaining strong organizational communication, and supporting key people initiatives across the organization. The successful candidate will be proactive, exceptionally detailâoriented, and highly organized, excelling in dynamic environments characterized by ambiguity, frequent changes, and shifting priorities. Professionalism and discretion in handling sensitive matters are essential for success in this position. In addition to primary responsibilities, this role will actively provide support to the broader HR team, providing valuable assistance on a variety of projects and initiatives. The incumbent will also cultivate strong professional relationships with other Executive Assistants throughout the organization, fostering effective communication and teamwork.

Requirements

5-10+ years of experience providing executive-level support, ideally to a CHRO or HR leadership team.
Advanced proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Teams), including creating executive-level PowerPoint presentations. Experience with SharePoint and Dynamics a plus.
Meticulous attention to detail, with a commitment to maintaining data quality, integrity, and accuracy.
Outstanding verbal, written, and interpersonal communication skills.
Proven ability to handle sensitive information with the utmost discretion and confidentiality, demonstrating high ethical standards.
Undergraduate degree in relevant field is preferred.
Strong judgment and creative problem-solving abilities, especially when navigating ambiguity.
Excellent time management and organizational skills with the ability to swiftly prioritize, multi-task and execute against timelines and competing priorities
Ability to cultivate strong relationships and collaborate effectively with colleagues at all levels across the organization.
Demonstrated enthusiasm for understanding business objectives, identifying solutions, and driving process improvements.

Nice To Haves

Experience with SharePoint and Dynamics a plus.
Undergraduate degree in relevant field is preferred.

Responsibilities

Support daily operations for the CHRO and HTBP by proactively managing and prioritizing requests, communications and information flow enabling them to stay prepared and focused.
Schedule and organize meetings, manage complex calendars, and oversee meeting logistics for CHRO and HTBP.
Handle all administrative tasks such as HR contracts, invoices, expense reporting, and preparation of confidential information or documents as needed.
Anticipate and support followâup actions stemming from CHRO and HTBP meetings and communications.
Independently manage tasks and responsibilities, ensuring assignments are completed efficiently and accurately with minimal need for additional guidance or reminders.
Proactively anticipate needs, taking ownership of follow-through on actions, and reliably closing the loop on outstanding items.
Uphold the highest level of professionalism and discretion when dealing with sensitive information including, but not limited to, employee relations, compensation, and organizational changes.
Prepare and assist in drafting Org-wide communications, working closely with other HR team members to brainstorm tone and messaging. Provide reliable back-up support for Org-wide employee communications and Athena (Cascadeâs intranet) management to ensure timely and effective dissemination of information to employees.
Prepare and assist in drafting thoughtful, concise, and compelling communications and meeting materials for the CHRO and HTBP. This includes, but is not limited to, creating agendas, developing PowerPoint presentations, and preparing follow-up documents to ensure meetings are well-organized and objectives are clearly communicated.
Proactively support HR programmatic initiatives and systems for CHRO, HTBP, HR Business Partners, and Benefits and Operations Managers.
Assist with general day-to-day operations of the HR team including planning team events and logistics.
Offer feedback and suggestions as appropriate to drive continuous HR operational improvement.
Expand knowledge base to support employees with HR-related questions and/or re-route inquiries as needed.
Provides reliable back-up support for the Recruiting Coordinator, ensuring continuity in recruitment processes and assisting with related tasks as needed.
Act as a professional point of contact between the CHRO and HTBP and internal leaders, employees, and external partners.
Build strong relationships across the organization, especially with the other Executive Assistants, to facilitate strong communication and cross-functional alignment.
Ensure timely and effective communication and coordination across the HR team.
Perform other duties as reasonably assigned to ensure the smooth operation and ongoing success of HR initiatives and team functions. These responsibilities may evolve based on organizational needs and priorities, requiring flexibility and a collaborative approach to support the CHRO, HTBP, and broader HR team.