Human Resources Specialist - Hybrid

Convergint•Hoffman Estates, IL

15d•Hybrid

About The Position

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Human Resources Specialist to join our amazing culture. In this role, within Shared Services, you will support the HR department by executing a range of administrative and operational tasks related to colleague services, onboarding, and data management. This role is essential in providing high-quality support to colleagues and managers across the organization, ensuring HR processes and policies are implemented effectively and efficiently. This position will also serve as a help desk for basic HR policy information and will work to resolve or escalate issues as needed. As a Human Resources Specialist, you are a part of a dynamic team that allows you to grow as Convergint grows. For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Requirements

Strong interpersonal and communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems (UKG).
Knowledge of HR laws, regulations, and best practices.
Experience with background checks and drug testing processes required.
High attention to detail and ability to manage multiple priorities.
Ability to maintain confidentiality.
Ability to work independently, multi-task, and prioritize.
Bachelor’s degree in Human Resources, Business Administration, or related field experience; or equivalent work experience.
Previous experience in Human Resources (2-5 years).

Nice To Haves

HR Shared Services experience preferred.

Responsibilities

Serve as the first point of contact for colleague inquiries related to HRIS transactions and HR policies via phone and email.
Assess colleague questions to determine nature of problem and to resolve the issue(s) or escalate to higher levels of technical/functional support.
Provide timely and accurate information to colleagues and managers on HR-related issues.
Initiate the onboarding platform within UKG for new hires.
Assist with colleague exit processes and final paperwork.
Complete password resets and role assignments in UKG.
Log and track calls to look for areas to improve HR process training and reference guide materials and will be responsible for updating such documentation.
Coordinate and manage pre-employment background checks and drug testing processes.
Coordinate and manage background checks and drug testing requirements for customer badging requirements.
Communicate with candidates and external vendors to facilitate timely completion of screenings.
Ensure compliance with legal and company standards throughout the screening process.
Review and verify the results of background checks and drug tests and coordinate any necessary follow-up actions.
Maintain colleague records and ensure that all HR documentation complies with legal and company standards.
Assist with the preparation of compliance reports and audits.
Monitor and ensure adherence to company policies and employment laws.
Update and maintain HRIS (Human Resource Information System) with accurate colleague information.
Process and maintain colleague status, position changes and pay rate changes in the HRIS system.
Facilitate I-9 processing/documentation for new hires and reverifications for current colleagues.
Provide weekly, monthly, and quarterly reports on HR metrics and data, including new hires, terminations, transfers, leaves of absences, workers’ compensation, and other relevant information.
Generate HR reports as needed for internal stakeholders.
Conduct audits of colleague data to ensure completeness and accuracy.
Ensure data integrity and confidentiality in all HR systems.
Review incoming mail, categorizing documents based on content and urgency, and distributing them to the relevant team members.
Performs other duties as assigned.