Import Assistant
About The Position
Maxxima is seeking a highly organized and detail-oriented Import Assistant to support our import operations in a full-time, onsite role based in Hauppauge, NY. In this role, you will coordinate import documentation, track shipments, and communicate with international suppliers and logistics partners to ensure timely and compliant delivery of LED lighting and electrical products. With over 40 years of experience, Maxxima is a trusted leader in LED lighting for the consumer home and heavy-duty transportation markets, known for delivering high-quality products with a strong focus on innovation, efficiency, and providing an exceptional customer experience. Our Import team plays a key role in ensuring the smooth flow of international goods into our supply chain.
Requirements
- High school diploma or equivalent required; Associate’s degree in international business, supply chain or related field preferred
- Prior experience preparing customs and shipping documents preferred
- 3 years of experience in import operations, logistics, supply chain or a related field
- Basic knowledge of global trade regulations and customs policies and procedures
- Excellent verbal and written communication skills
- Ability to analyze, organize and prioritize work while meeting multiple deadlines
- Ability to work quickly, accurately, and independently with minimal supervision
- Superior attention to detail and problem-solving skills
- Proficiency in Microsoft Office Excel and Word
Nice To Haves
- Familiarity with ISO 9001 and import management systems a plus
Responsibilities
- Track shipments, maintain accurate import transactions (HS7/DOT forms), submit customs documentation to forwarders, and prepare and reconcile reports for management review
- Provide logistics support, coordinate skid layouts for container shipments in transit, and assist with resolving issues related to customs clearance or shipping delays
- Regulatory and administrative support, including scheduling and staying informed on trade regulations and system updates (e.g., MAS), and assisting with landed cost estimates for upcoming air and ocean shipments
- Provide new product model support assisting with import policy development and implementation for a growing product line
- Collaborate with internal departments including the warehouse, customer service, and marketing, to provide status of product shipments, transit times, deliveries, and discrepancies where applicable
- Performs other duties as assigned
Benefits
- Paid time off, plus a volunteer day with a nonprofit partner
- Highly subsidized medical coverage with concierge service access
- Group voluntary benefits to include dental, vision, and voluntary life
- Long- and short-term disability
- Company sponsored basic life insurance benefit
- 401(k) with company match and profit-sharing eligibility
- Pet & Legal Insurance
- Company sponsored events
- Employee discounts on Maxxima products
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
