Index Clerk 3 (4696-22)
About The Position
Operates a computer system to retrieve, index, verify and update data including real estate legal descriptions into the Acclaim Land Record System (ALRS) and to produce documentation of a detailed nature; maintains batch control and reviews, proofreads and confirms quality of data input; verifies computer generated reports, information and records; works with plats (e.g. sets up new subdivision and condominiums into the Acclaim Land Record System (ALRS). Operates office and various computer support equipment as directed; performs a variety of clerical tasks to assist with the efficient operation of the department; performs other related duties as required and directed. Also performs special projects (e.g. back scanning) Assist the general public with obtaining and filing documents, filing and retrieving copies. Assists in resolving document and recording conflicts/problems in person or by phone, answers calls and questions from the general public, attorneys and real estate professionals, etc.; assists with receipt, sorting and distribution of documents submitted for recording, operates the Mekel machine to duplicate images from film to be electronically available to the public; aids other staff as needed. OTHER DUTIES and RESPONSIBILITIES: Performs other related duties as required by the Office Supervisor; may assist in other departments as required by the HCRO Administration.
Requirements
- Knowledge of Department practices and procedures
- Knowledge of computer operation and techniques
- Knowledge of recording Entries in the computerized geographic Index (CGI) (e.g., “straight lots, “metes and Bounds”, easement plats, subdivision, condominiums and prior registered land and Traditionally recorded land documents)
- Knowledge of having a comprehensive knowledge of legal Descriptions, from the simplest to the most complex
- Knowledge of geographically indexing various Descriptions from recorded documents, (e.g., mortgages, assignments and releases)
- Skill in Use of measurement tools, devices and equipment
- Skill in operation of office equipment (e.g., Copier, computers, calculators, etc.)
- Skill in an understanding of effective writing techniques And data entry techniques
- Ability to Index documents into the CGI from Book 1 through Book 15K
- Ability to Understand engineering Principles
- Ability to deal with problems involving all variables in familiar context
- Ability to read, copy and Record information accurately
- Ability to retain accurate records
- Ability to thoroughly compile and organize Information
- Ability to communicate and maintain good relationships with coworkers and Management
- Ability to identify errors and take proper corrective action
- Ability to calculate fractions, Decimals and percentages
- Ability to answer inquiries from the public, attorneys, realtors, etc.
Responsibilities
- Operates a computer system to retrieve, index, verify and update data including real estate legal descriptions into the Acclaim Land Record System (ALRS) and to produce documentation of a detailed nature
- Maintains batch control and reviews, proofreads and confirms quality of data input
- Verifies computer generated reports, information and records
- Works with plats (e.g. sets up new subdivision and condominiums into the Acclaim Land Record System (ALRS)
- Operates office and various computer support equipment as directed
- Performs a variety of clerical tasks to assist with the efficient operation of the department
- Performs other related duties as required and directed
- Performs special projects (e.g. back scanning)
- Assists the general public with obtaining and filing documents, filing and retrieving copies
- Assists in resolving document and recording conflicts/problems in person or by phone
- Answers calls and questions from the general public, attorneys and real estate professionals, etc.
- Assists with receipt, sorting and distribution of documents submitted for recording
- Operates the Mekel machine to duplicate images from film to be electronically available to the public
- Aids other staff as needed
- Performs other related duties as required by the Office Supervisor
- May assist in other departments as required by the HCRO Administration
Benefits
- Comprehensive benefits package including medical, dental and vision insurance
- Wellness Program that offers cash incentives, free wellness screenings and more
- Access to Marathon Health Clinics in Cincinnati, offering services such as primary care, illness and injury care, labs, medication dispensing and wellness services – all at no cost!
- Generous paid time off including vacation, personal days, sick leave and 11 government holidays
- Employee Assistance Program which offers support for a variety of work/life issues and includes up to 10 free counseling sessions per year
- Flexible, tax-free spending account for costs related to healthcare, dependent care and parking/transportation
- Participation in the Ohio Public Employees Retirement System (OPERS)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
