Indirect Procurement Specialist

Dufry Careers•New York, NY

2d•$32 - $36

About The Position

Purpose: The Indirect Procurement Specialist provides administrative and operational support for indirect procurement activities across assigned spend categories including travel services, store equipment, office supplies, and other goods and services. This role provides data entry, maintains procurement records, processes requisitions, and supports sourcing initiatives through documentation and reporting assistance.

Requirements

Requires 4 years of experience engaged in procurement, accounting, or business operations
A bachelor’s degree in a program related to the functional area can count for 2 of the four-year requirement
In the industry: 2+ years of Hospitality, F&B and/or Retail experience
Proficient in Microsoft Office and SAP; experience with procurement tools preferred
Very detail-oriented with strong organizational skills; has ability to maintain accurate records and documentation
Effective communication and interpersonal skills with ability to work collaboratively with internal stakeholders and external suppliers
Demonstrated experience working with subject matter experts to gather requirements, define specifications, and execute sourcing activities
Proven ability to manage multiple sourcing projects simultaneously, consistently meet deadlines, and deliver results in a fast-paced environment
Strong business acumen and also has the strategic mindset required to understand the long-term implications of indirect procurement decisions and to advance the organization’s goals
Demonstrated history of anticipating the needs of the business and complex stakeholders
Demonstrated history of creating and maintaining positive work environments

Nice To Haves

Preferred: training that leads to basic understanding of procurement processes, contract terms, supplier management practices, and category management fundamentals – or ability to learn quickly

Responsibilities

Processes purchase requisitions and purchase orders for indirect spend categories, ensuring accuracy and completeness of information
Maintains procurement documentation including supplier files, contract terms, compliance materials, and spend tracking records in organized filing systems; assists with audits
Generates spend reports comparing actual versus budget on assigned categories and identifies variances for leadership review
Supports sourcing activities by scheduling meetings, coordinating communications between stakeholders and suppliers, and distributing RFP/RFI documentation
Assists with vendor onboarding by collecting required documentation, processing new vendor setup requests, and maintaining vendor contact information
Tracks procurement projects, updating timelines and status information as directed
Performs data entry for travel bookings, equipment orders, and other procurement transactions
Supports accounts payable functions by researching invoice discrepancies, communicating with vendors regarding payment status, and resolving basic billing issues
Responds to routine procurement inquiries from team members and provides information on procurement policies and procedures
Provides general administrative support including preparing correspondence, managing procurement inbox, and coordinating logistics for team projects