Inside Sales Coordinator (Dallas)

Wavetronix•Dallas, TX

5d•Onsite

About The Position

The Inside sales coordinator at Wavetronix serves as the central hub of communication within a direct territory sales team, with a primary focus on managing the bid process from start to finish. This role is responsible for identifying project opportunities, reviewing specifications, and coordinating the progression of bids through the pipeline. Attention to detail, time management, and organizational skills are essential to ensure that all project opportunities are tracked, communicated, and advanced on schedule. Internally this role will be labeled Sales Coordinator. This role will be full time onsite in our Dallas, TX office. The Inside sales coordinator partners closely with the sales team to: Search for and identify new project opportunities. Manage the bid timeline and ensure milestones are met. Oversee the preparation and submission of quotes in compliance with customer requirements. Facilitate communication between internal teams and customers to keep projects on track. Support the sales process until projects are converted into orders. This position requires a proactive, detail-oriented professional who thrives in a dynamic sale and estimating environment, balancing organizational precision with the ability to think strategically and adapt to changing priorities. A successful Inside sales coordinator will: Exhibit strong interpersonal skills and work independently. Follow existing processes yet think outside of the box to find win-win solutions for both internal and external customers. Possess strong organizational skills and adapt quickly to changing situations. Be detail-oriented without losing sight of the big picture. React with insightful and thoughtful solutions in a highly active sales and estimating environment. Possibly travel several times per year. Performance Objectives The following actions will ensure your success as an Inside sales coordinator: In the first 30–60 days you will: Familiarize yourself with Wavetronix’ systems, products, and technology. Acquaint yourself with the traffic industry, DOT bid processes, and Wavetronix’ customers. Enthusiastically participate in personal development. Be introduced into multiple teams. In the first 60–120 days you will: Be able to do basic job functions within CRM and other software tools. Receive an introduction to bid lettings, take-offs, and DOT specifications. Begin assisting in reviewing bid documents and supporting sales managers with preliminary estimates. Participate in multiple teams, including direct sales territory and other internal teams. In 120+ days (and ongoing after that) you will: Perform new business prospecting within assigned territories independently. Oversee the bid management process for all bids submitted by the territory sales team, including: Understanding project timelines and needs. Prospecting opportunities with creation and hand-off of leads. Reviewing specifications and contract documents. Preparing detailed quotes, and submittal packages that comply with DOT requirements. Assisting sales managers in developing and submitting quotes. Following up on and revising estimates and quotes. Ensuring all quotes and related documents are submitted accurately and on time. Facilitate weekly meetings of the territory sales team. Maintain CRM and project files. Develop strong relationships with team members and customers.

Requirements

Exhibit strong interpersonal skills and work independently.
Follow existing processes yet think outside of the box to find win-win solutions for both internal and external customers.
Possess strong organizational skills and adapt quickly to changing situations.
Be detail-oriented without losing sight of the big picture.
React with insightful and thoughtful solutions in a highly active sales and estimating environment.
Ability to stay focused and engaged in routine tasks while managing multiple deadlines.
2+ years of CRM experience; prior estimating experience is strongly preferred.
Ability to read and interpret bid documents, specifications, and technical drawings.
People First: low “drama,” stabilizing team influence, and building the team upward.
Growth Mindset: working to constantly improve processes and improve personally.
Innovation Driven: ability to solve problems using the foundations provided and outward thinking.
Strong analytical skills with high attention to accuracy and compliance.
Collaborate actively in a team-oriented environment to accomplish shared goals and support cross-functional initiatives.
Communicate proactively and professionally with team members and managers to share updates, resolve issues, and ensure alignment.
Participate in ongoing training and development opportunities to enhance personal growth, improve role-related skills, and contribute to team success.
Support other teams as assigned that may fall outside the essential duties and responsibilities of the role.

Nice To Haves

Traffic industry or DOT project estimating experience preferred.

Responsibilities

Search for and identify new project opportunities.
Manage the bid timeline and ensure milestones are met.
Oversee the preparation and submission of quotes in compliance with customer requirements.
Facilitate communication between internal teams and customers to keep projects on track.
Support the sales process until projects are converted into orders.
Perform new business prospecting within assigned territories independently.
Oversee the bid management process for all bids submitted by the territory sales team
Understanding project timelines and needs.
Prospecting opportunities with creation and hand-off of leads.
Reviewing specifications and contract documents.
Preparing detailed quotes, and submittal packages that comply with DOT requirements.
Assisting sales managers in developing and submitting quotes.
Following up on and revising estimates and quotes.
Ensuring all quotes and related documents are submitted accurately and on time.
Facilitate weekly meetings of the territory sales team.
Maintain CRM and project files.
Develop strong relationships with team members and customers.