V105 - Intake Paralegal

Job Duck

2d•Remote

About The Position

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: The Intake Paralegal will play a key role in supporting the firm by guiding new clients through the early stages of their legal journey with clarity, professionalism, and empathy. In this role, the paralegal will handle structured intake meetings, organize case files, and ensure that attorneys receive complete, accurate, and well‑prepared documentation. Candidates who thrive in fast‑paced environments, communicate with composure, and naturally bring order to complex information will excel in this position. This role is ideal for someone who values precision, enjoys building rapport with clients, and is motivated by helping legal teams operate smoothly. The Intake Paralegal will contribute meaningfully to a process that sets the tone for each client’s experience and the success of every case.

Requirements

Strong written and verbal communication skills
High attention to detail
Proficiency in Google Workspace required
Emotional intelligence and professionalism
Proactive problem‑solving
Comfort using technology, digital files, and case management systems
Ability to maintain confidentiality
Consistent follow‑through and accuracy in deadline‑driven environments
Experience working in a law firm
Prior experience in a professional office environment as a Paralegal, Legal Assistant
Background in family law strongly preferred

Nice To Haves

Experience using CLIO or other case management software preferred
Background in family law strongly preferred

Responsibilities

Ensure all materials are prepared and attorney‑ready before review
Document all communication and maintain detailed case notes
Monitor intake‑related deadlines and escalate issues when needed
Provide clear explanations of procedural next steps while avoiding legal advice
Coordinate with attorneys and internal team members to move cases forward efficiently
Identify missing information and follow up proactively
Maintain complete and accurate case files within the case management system
Request, collect, and track all required documentation and disclosures
Gather, document, and organize all relevant case facts and background information
Maintain professional, empathetic communication with clients throughout the intake phase
Conduct structured intake meetings with newly retained clients
Participate in meetings and contribute to process improvement initiatives
Maintain organized digital files and follow firm procedures for documentation, security, and confidentiality