International Legal Billing and Collection Specialist

Tarter Krinsky & Drogin•New York, NY

8d•$85,000 - $105,000•Hybrid

About The Position

TKD is seeking an International Legal Billing & Collections Specialist with professional fluency in Italian to join our Accounting Department. Reporting to the Controller and Billing Supervisor, this role manages the full billing cycle, prepares and reviews invoices, ensures compliance with client billing requirements, and proactively oversees international receivables. The ideal candidate has prior law firm billing experience, strong attention to detail, and excellent client service skills. This role works closely with attorneys, staff, and international clients across multiple time zones and requires strict confidentiality when handling sensitive financial information. This position requires processing checks, posting cash receipts, and scanning checks into the bank using Panini machine. The specialist will play a key role in supporting our European client billing and collections operations.

Requirements

5+ years of legal billing experience in a law firm environment.
Demonstrated commitment to high-quality customer service in a fast-paced environment.
Exceptional organizational skills, accuracy, and ability to manage multiple deadlines.
Strong written and verbal communication skills with a professional, client-service mindset.
Hands-on experience processing cash receipts, posting payments, and handling check deposits.
Positive attitude, adaptability, and a collaborative, team-oriented approach.
Proficiency with legal billing systems such as SurePoint (LMS)/Rippe & Kingston, Aderant, Elite, 3E, or similar platforms.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire

Nice To Haves

Preferred fluency in Italian (written and spoken) but not required.

Responsibilities

Manage the full monthly billing cycle and prepare attorney invoices accurately and on time.
Review, revise, and finalize pre-bills in collaboration with attorneys and support teams.
Apply retainers and trust funds; process approved adjustments, write-offs, and corrections.
Ensure compliance with client billing requirements and firm policies.
Maintain current billing instructions, rate schedules, budgets, and client contact information.
Provide billing reports, budget updates, and financial summaries as required.
Review new client/matter intake for accurate billing setup and rate configuration.
Respond promptly to internal and external billing-related inquiries.
Protect all client and firm financial information with strict confidentiality.
Support billing projects, process improvements, and other initiatives; overtime as needed.
Assist with special projects as assigned.
Monitor and follow up on outstanding international receivables, with an emphasis on European clients.
Process in-office tasks including posting cash receipts and scanning checks using a Panini machine.
Communicate with attorneys and client billing departments regarding payment status.
Build and maintain strong relationships with clients and internal teams to support timely collections.
Identify, escalate, and help resolve collection concerns.
Work closely with the accounting team to reconcile payments and maintain accurate A/R records.
Ensure compliance with applicable international and cross-border billing and collections laws.