Inventory Control Associate

OneOncology • Grand Rapids, MI

7d

About The Position

Position Summary The Purchasing Coordinator is responsible for managing all non-drug purchasing activities for Cancer & Hematology Centers of Western Michigan (CHC). This role oversees the procurement of office, clinical, and medical supplies, manages vendor relationships for non-drug products and services, coordinates equipment maintenance, handles infusion pump logistics, and supports furniture and asset management across all CHC locations. The Purchasing Coordinator works closely with clinic managers, finance, and operations to ensure supplies are stocked, costs are controlled, and vendor agreements are current. Essential Functions Par List Management & Ordering Maintain and manage par lists for office supplies across all CHC locations, ensuring adequate stock levels and timely reorders Maintain and manage par lists for clinical supplies, coordinating with clinical leadership on usage patterns and needs Maintain and manage par lists for medical supplies, ensuring compliance with clinical standards and specifications Monitor inventory levels, track usage trends, and adjust par levels as needed to optimize cost and availability Process purchase orders and coordinate deliveries across all locations Receiving & Non-Drug Vendor Management Manage receiving entry for all non-drug shipments, verifying quantities and condition against purchase orders Manage non-drug vendor agreements including review, tracking, and renewals Maintain non-drug vendor distribution relationships, negotiating pricing and terms where applicable Evaluate new vendors and products, obtain quotes and conduct cost comparisons Resolve vendor issues including backorders, substitutions, returns, and billing discrepancies Physical Assets & Office Furniture Coordinate office furniture procurement, obtaining quotes and managing orders for new and replacement furniture Support physical space setup for new locations, remodels, and office relocations Maintain asset tracking records and coordinate disposal of obsolete or surplus equipment and furniture Track physical furniture inventory across all CHC locations Equipment & Infusion Pump Management Schedule and coordinate annual preventive maintenance (PM) with Medtech for all applicable equipment Manage infusion pump inventory, maintenance, deployment, and tracking across all clinic locations Ensure PM documentation is current and maintain records for regulatory and compliance purposes Coordinate equipment repairs and loaner arrangements when pumps are out of service Coverage & Support Serve as backup for other purchasing-related functions as needed Support budget planning by providing purchasing data, cost analysis, and vendor pricing information to the Sr. Director of Finance Collaborate with the Manager of Drug Supply & Logistics on shared needs such as courier coordination for non-drug deliveries Respond to ad-hoc purchasing requests from department managers and clinic leadership

Requirements

• Bachelor’s degree in business administration, Supply Chain Management, Healthcare Administration, or a related field
• Minimum 2 years of experience in purchasing, procurement, or supply chain in a healthcare or multi-site environment
• Experience managing vendor relationships and negotiating contracts or pricing
• Strong organizational skills with the ability to manage multiple priorities and locations simultaneously
• Proficiency in Microsoft Office Suite, particularly Excel for tracking inventory and costs
• Strong attention to detail and accuracy in order processing and record keeping
• Excellent communication skills for coordinating with vendors, clinic staff, and leadership

Nice To Haves

• Experience in oncology practice or specialty healthcare setting
• Familiarity with medical and clinical supply ordering and specifications
• Experience with Workday or similar ERP/procurement systems
• Experience coordinating equipment maintenance schedules and vendor service agreements
• Knowledge of infusion pump equipment and biomedical device management

Responsibilities

• Maintain and manage par lists for office supplies across all CHC locations, ensuring adequate stock levels and timely reorders
• Maintain and manage par lists for clinical supplies, coordinating with clinical leadership on usage patterns and needs
• Maintain and manage par lists for medical supplies, ensuring compliance with clinical standards and specifications
• Monitor inventory levels, track usage trends, and adjust par levels as needed to optimize cost and availability
• Process purchase orders and coordinate deliveries across all locations
• Manage receiving entry for all non-drug shipments, verifying quantities and condition against purchase orders
• Manage non-drug vendor agreements including review, tracking, and renewals
• Maintain non-drug vendor distribution relationships, negotiating pricing and terms where applicable
• Evaluate new vendors and products, obtain quotes and conduct cost comparisons
• Resolve vendor issues including backorders, substitutions, returns, and billing discrepancies
• Coordinate office furniture procurement, obtaining quotes and managing orders for new and replacement furniture
• Support physical space setup for new locations, remodels, and office relocations
• Maintain asset tracking records and coordinate disposal of obsolete or surplus equipment and furniture
• Track physical furniture inventory across all CHC locations
• Schedule and coordinate annual preventive maintenance (PM) with Medtech for all applicable equipment
• Manage infusion pump inventory, maintenance, deployment, and tracking across all clinic locations
• Ensure PM documentation is current and maintain records for regulatory and compliance purposes
• Coordinate equipment repairs and loaner arrangements when pumps are out of service
• Serve as backup for other purchasing-related functions as needed
• Support budget planning by providing purchasing data, cost analysis, and vendor pricing information to the Sr. Director of Finance
• Collaborate with the Manager of Drug Supply & Logistics on shared needs such as courier coordination for non-drug deliveries
• Respond to ad-hoc purchasing requests from department managers and clinic leadership

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level