Inventory Coordinator

Cleveland Clinic•Great Barrington, MA

3d•Onsite

About The Position

Join Cleveland Clinic Fairview Hospital and experience world-class healthcare at its best. Cleveland Clinic Fairview Hospital is a proud Magnet Hospital awarded by the American Nurses Credentialing Center, the highest honor an organization can receive for professional nursing practice. On our team, you will provide stellar care at one of the top healthcare organizations in the nation. As an Inventory Coordinator, you will act as a liaison between the department and Supply Chain Management to ensure that inventory levels reflect the department’s needs and are managed by established policies and procedures. Providing needed supplies to the Operating Rooms, nursing floors and other departments ensures that the clinical staff has what they need to provide the best patient care possible. In this role, you will exhibit the organization’s mission and values and strive to achieve and sustain the Cleveland Clinic Experience. A caregiver in this role works days from 5:00 a.m. -- 2:30 p.m. or 6:00 a.m. -- 2:30 p.m. A caregiver who excels in this role will: Maintain inventory integrity. Resolve shipping and receiving issues directly with the vendor or carriers. Monitor, report and resolve discrepancies. Provide technical set up and maintenance of automated ordering systems. Monitor, troubleshoot and resolve any automated ordering system issues. Proactively monitor the system to prevent ordering issues. Verify accuracy of receipts and orders filled. Participate in consignment audits. Adjust par levels based upon usage within the ERP system. Provide technical set up and maintenance of automated ordering system. Develop and implement new systems or manage changes of existing systems when necessary. Respond to recalls as directed by the FDA or other agencies. Assure that the facility meets regulatory requirements in the handling of biohazardous waste. Coordinate backorder process to supply inventory. Notify users of back orders and work to identify alternate products. Prepare broken or returned equipment for shipment and maintain documentation of returns. Manage consignment inventory items. Rotate stock within defined areas and perform routine expiration management to meet KPIs. Receive storeroom stock items from shipping and receiving area, unpack and inspect items for damage, verify accuracy of shipment and input information in the warehouse management system. Possibly, handle returns by completing technical documentation and other required communication. Deliver supplies and materials to appropriate floors and health care facilities. Monitor the flow of traffic into dock areas, prioritizing deliveries ensuring the safe receipt of goods and supplies. Verify accuracy of shipments, check for damage to goods and document variances of orders. Prepare goods and supplies for distribution, prioritize deliveries, and sort and label loads ensuring the safe, correct and timely delivery of orders. Stock picking locations using warehouse management system. Perform regular cycle counts and physical counts of stock for inventory control verification. Survey, fill and stock Nursing floors and clinical areas to maintain inventory levels. Complete six months on-the-job training to learn specialized surgery components, inventory systems, and departmental policies and procedures.

Requirements

High School Diploma or GED
Valid Driver’s License (VDL) and meet all of Cleveland Clinic insurance requirements
Two years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends OR an Associate’s Degree in Supply Chain Management or a related field
May require appropriate Valid Driver’s License (VDL) to drive box truck

Nice To Haves

Experience in healthcare supply chain functions
Computer systems experience that includes bar code readers, handheld computers and printers
Knowledge of product in a procedural area
Healthcare background

Responsibilities

Maintain inventory integrity.
Resolve shipping and receiving issues directly with the vendor or carriers.
Monitor, report and resolve discrepancies.
Provide technical set up and maintenance of automated ordering systems.
Monitor, troubleshoot and resolve any automated ordering system issues.
Proactively monitor the system to prevent ordering issues.
Verify accuracy of receipts and orders filled.
Participate in consignment audits.
Adjust par levels based upon usage within the ERP system.
Provide technical set up and maintenance of automated ordering system.
Develop and implement new systems or manage changes of existing systems when necessary.
Respond to recalls as directed by the FDA or other agencies.
Assure that the facility meets regulatory requirements in the handling of biohazardous waste.
Coordinate backorder process to supply inventory.
Notify users of back orders and work to identify alternate products.
Prepare broken or returned equipment for shipment and maintain documentation of returns.
Manage consignment inventory items.
Rotate stock within defined areas and perform routine expiration management to meet KPIs.
Receive storeroom stock items from shipping and receiving area, unpack and inspect items for damage, verify accuracy of shipment and input information in the warehouse management system.
Possibly, handle returns by completing technical documentation and other required communication.
Deliver supplies and materials to appropriate floors and health care facilities.
Monitor the flow of traffic into dock areas, prioritizing deliveries ensuring the safe receipt of goods and supplies.
Verify accuracy of shipments, check for damage to goods and document variances of orders.
Prepare goods and supplies for distribution, prioritize deliveries, and sort and label loads ensuring the safe, correct and timely delivery of orders.
Stock picking locations using warehouse management system.
Perform regular cycle counts and physical counts of stock for inventory control verification.
Survey, fill and stock Nursing floors and clinical areas to maintain inventory levels.
Complete six months on-the-job training to learn specialized surgery components, inventory systems, and departmental policies and procedures.