Inventory Purchasing Coordinator

Jefferson Health Plans • Raleigh, NC

19h • Onsite

About The Position

The primary functions of the Inventory & Purchasing Coordinator will be the procurement of medications and supplies, as well as, managing the drug inventory process for Jefferson Specialty Pharmacy. This involves strategically reviewing all wholesaler catalogs, and manufacturers direct purchase catalogs to ensure the business is pursuing cost effective medication acquisition. This position will ensure that all medications are billed and charged to the appropriate location and procurement follows manufacturer Risk Evaluation and Mitigation Strategies (REMS) to ensure compliance with regulations and requirements. In addition, the Inventory & Purchasing Coordinator will maintain records of purchases in an easily retrievable form for audit purposes and will routinely communicate with pharmacy leadership any problems that will impact the supply of drugs to Jefferson Specialty Pharmacy.

Requirements

• BS in business or health care related field preferred.
• Pharmacy Technician Certification Board (PTCB) certification.
• At least five years of progressive pharmacy technician experience with strong background in pharmacy supply.
• Exceptional data entry and computer skills required, including extensive knowledge of Microsoft Office products to include: Word, Excel, Access and PowerPoint.

Nice To Haves

• Experience with drug purchasing processes and 340B preferred.
• Comprehensive understanding of Epic, Willow Ambulatory, Willow Inventory and other pharmacy automation, and packaging processes a plus.

Responsibilities

• Manages all purchasing functions for Jefferson Specialty Pharmacy.
• Work in coordination with the 340B team to ensure that drugs are ordered off the appropriate accounts to include: the wholesale Acquisition Accounts (WAC), 340B account, and Group Purchasing account (GPO) to ensure that we are in compliance with the Health Resources and Services Administration (HRSA) regulations.
• Reviews and coordinates all 340B replenishment and pre-plenishment activities.
• Works with Jefferson’s Epic department to manage the build of new drugs added to the Epic EMR system. Ensures the Specialty Pharmacy drug file is properly maintained by the Epic team.
• Work with pharmaceutical representatives and other departments during drug shortage situations to ensure that the business limits stock-outs to the greatest extent possible.
• Manage the ordering of controlled substances in schedules III-V of the Controlled Substances Act (CSA) to ensure on-hand quantities are maintained.
• Maintain spend analytics tools to ensure that all purchases from all primary and secondary wholesalers and direct shipments are logged
• Compiles and prepares monthly and quarterly reports related to purchasing
• Resolves discrepancies between what vendors/wholesalers have shipped versus quantities received.
• Maintain and organize files (primarily invoices) so that they are easily retrievable in the event of an audit.
• Serves as a resource for the Jefferson Specialty Pharmacy team regarding purchasing processes and procedures, order status, and basic use of purchasing-specific software systems.
• Ensures inventory inspections are conducted on a regularly scheduled basis.
• Implements process changes, new methods or automated systems as appropriate to increase efficiency and cost effectiveness of the purchasing and inventory processes.
• Navigate the distribution channels for REMS drugs and ensure that each channel has up to date licensing information, accounts are free from outstanding balances, and expected turn-round times can be met to prevent patient treatment delays.
• Work with wholesalers, accounts payable, and management to ensure that no outstanding invoices are left unpaid that could put the health system in a credit hold.
• Coordinates activities related to expiration date and monitors pharmaceutical returns.
• Order medications in a manner that separates hazardous items from non-hazardous items from a National Institute for Occupational Safety and Health (NIOSH) and United States Pharmacopeia (USP) perspective.
• Communicate with pharmacy leadership on drug shortages as presented by pharmaceutical representatives so that an alternative product can be procured
• Inform pharmacy leadership of newly identified drug shortages, accounts that are on credit hold, or with information pertaining to any other problem that could delay patient care from a procurement perspective.
• Ability to prioritize work.
• Excellent oral and written communication skills.
• Team player who can work in a collaborative manner with a variety of stakeholders.

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level