12390 - Inventory Spec

Virginia Department of Transportation•Staunton, VA

About The Position

Coordinate activities and projects for assigned inventory program area(s). Serve as District Integrated Supply Service Program Coordinator, managing daily ISSP operations. May serve as main coordinator in providing services related to fuel inventory and operations District-wide with oversight and responsibilities related to other inventory programs. How you will contribute: Equipment and Stock Reviews: Reviews are conducted in adherence to IMS policy and procedures. Reports are generated and submitted to the District IMS Analyst and DAIM. ISSP Compliance Reviews: Monitor, evaluate, audit, and report on performance and service delivery by interpreting contractual requirements. Address all contract compliance concerns with ISSP contractor's management and VDOT staff. Ensure proper storage and disposal of hazardous waste and MSDS documents are updated and posted for chemical based products. Inventory Data Review and Analysis: Monitor and analyze inventory data. Provide guidance as it relates to applicable policies and procedures. Interpret policies and procedures. Create and provide inventory management reports to supervisors. Inventory Program Compliance: Conduct inventory program activities in compliance with established policies, procedures and guidelines. Inventory Program Management: Ensure required materials are available to support core functions and events. Monitor purchases and inventory to ensure they meet specifications. Manage ISSP Program: Ensure availability of materials required to execute core function and emergency events. Monitor ISSP purchases ensuring items are included in the Master Commodity List only and meet VDOT specifications. Develop and modify forms for data collection and reporting. Ensure material sold to VDOT is in compliance with established specifications. Conduct inspections of ISSP contractor materials and records ensuring timely and proper removal or disposal of obsolete items. Audit vendor invoices, on-demand rates ensuring price reasonableness and proper credits are applied. Ensure timely payment of invoices. Monitor Inventory: Monitor stock or assigned inventory items at all locations. Perform physical counts as needed. Perform transaction reviews, develop reports of findings. Rental and Non-rental Equipment Inventory: Review data and provide guidance on policies and procedurs to ensure the identification and proper disposal of overstock, obsolete items and all non-equipment surplus. Statewide Committees: Serve on Statewide committees providing input on decisions and policies. Communicate progress, results and information to program leaders or other stakeholders. Technical Guidance and Training: Provide technical guidance, problem resolution and training on assigned inventory program area. Serve as point of contact and liaison on inventory related issues and problems. Develop and update resource and training materials. Develop and conduct policy and procedure training. Technical Guidance: Develop, implement and administer training related to areas of program responsibility. Serve as back-up and assist with inventory functions to include conducting compliance reviews, physical counts, surplus activities, etc.. Develop and deliver introductory and on-going training to district staff. What will make you successful: Ability to analyze, reconcile and evaluate data and prepare appropriate reports. Ability to assemble and prepare documentation for internal auditors and Auditors of Public Accounts. Ability to communicate effectively orally and in writing; to interpret and apply policies and procedures. Ability to lead projects and teams and develop and deliver technical training. Ability to lift and or to carry up to 50 lbs. Ability to monitor contract performance ensuring compliance to contract. Ability to multi-task, set priorities, and organize work to meet deadlines. Ability to plan, organize and set own priorities with minimal supervision. Ability to provide extraordinary customer service. Ability to work independently. Knowledge of automated financial, accounting or inventory systems. Knowledge of inventory management controls and compliance review processes. Knowledge of procurement procedures and regulations and contract and budget administration. Skill in the use of computers and software applications to include MS Office. Working knowledge of warehousing and inventory procedures.

Requirements

Ability to communicate effectively orally and in writing, as well as interpret, apply policies and procedures.
Ability to lead projects and teams, and develop and deliver technical training.
Ability to monitor contract performance ensuring compliance to contract.
Experience in procurement and contract administration.
Experience performing compliance reviews and recommending corrective action.
Experience providing technical guidance and supervision to others.
Skill in the use of computers and software applications to include MS Office and automated inventory and financial programs.
Valid driver's license.
Working knowledge of inventory management controls and compliance review process.

Nice To Haves

A combination of training, experience, or education in Business or related field desired.
Certified Virginia Contract Associate (VCA) or Virginia Contract Officer (VCO) desired.
Progressively responsible experience in warehousing inventory and accounting.
Working knowledge of State procurement procedures and regulations.

Responsibilities

Equipment and Stock Reviews: Reviews are conducted in adherence to IMS policy and procedures. Reports are generated and submitted to the District IMS Analyst and DAIM.
ISSP Compliance Reviews: Monitor, evaluate, audit, and report on performance and service delivery by interpreting contractual requirements. Address all contract compliance concerns with ISSP contractor's management and VDOT staff. Ensure proper storage and disposal of hazardous waste and MSDS documents are updated and posted for chemical based products.
Inventory Data Review and Analysis: Monitor and analyze inventory data. Provide guidance as it relates to applicable policies and procedures. Interpret policies and procedures. Create and provide inventory management reports to supervisors.
Inventory Program Compliance: Conduct inventory program activities in compliance with established policies, procedures and guidelines.
Inventory Program Management: Ensure required materials are available to support core functions and events. Monitor purchases and inventory to ensure they meet specifications.
Manage ISSP Program: Ensure availability of materials required to execute core function and emergency events. Monitor ISSP purchases ensuring items are included in the Master Commodity List only and meet VDOT specifications. Develop and modify forms for data collection and reporting. Ensure material sold to VDOT is in compliance with established specifications. Conduct inspections of ISSP contractor materials and records ensuring timely and proper removal or disposal of obsolete items. Audit vendor invoices, on-demand rates ensuring price reasonableness and proper credits are applied. Ensure timely payment of invoices.
Monitor Inventory: Monitor stock or assigned inventory items at all locations. Perform physical counts as needed. Perform transaction reviews, develop reports of findings.
Rental and Non-rental Equipment Inventory: Review data and provide guidance on policies and procedurs to ensure the identification and proper disposal of overstock, obsolete items and all non-equipment surplus.
Statewide Committees: Serve on Statewide committees providing input on decisions and policies. Communicate progress, results and information to program leaders or other stakeholders.
Technical Guidance and Training: Provide technical guidance, problem resolution and training on assigned inventory program area. Serve as point of contact and liaison on inventory related issues and problems. Develop and update resource and training materials. Develop and conduct policy and procedure training.
Technical Guidance: Develop, implement and administer training related to areas of program responsibility. Serve as back-up and assist with inventory functions to include conducting compliance reviews, physical counts, surplus activities, etc.. Develop and deliver introductory and on-going training to district staff.