Invoice Manager

Allied Universal • San Antonio, TX

2d

About The Position

Allied Universal® is hiring a Invoice Manager. The Invoice Manager is responsible for providing support through weekly processing of invoices to include paper and electronic billing files. The Invoice Manager will review billing reports to ensure quality control. Additionally, the Invoice Manger will work closely with the client Contract Accounting Specialist to ensure invoices are completed accurately according to contract terms.

Requirements

• Must possess one or more of the following:
• Associate’s degree or higher in Accounting, Business, or related field of study
• High school diploma or equivalent with a minimum of ten (10) years of billing experience
• Minimum of seven (7) years of billing experience
• Knowledge of basic accounting
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
• Proficient in web-based applications, computer systems and programs (Microsoft Word, Excel, and PowerPoint), to effectively edit and create reports, database entries, and presentation materials
• Able to build strong relationships with peers and senior management

Nice To Haves

• Bachelor’s degree in Accounting, Business, or related field of study

Responsibilities

• Track and process invoices for all Allied Universal services, reconcile final bills, and oversee budget workups and recaps as well as track all in Ariba as needed for accuracy and payment; weekly invoice submittal for all client requested services and ensure the correct client identified Purchase Order is charged
• Manage field level personnel activities in assuring timely invoice delivery to customers with attachment requirements
• Complete budgetary forecasting based on previous year financial information and future projections to assist with contract negotiations by the senior Allied Universal Leadership team and the Client
• Create, review, revise and maintain quarterly Statements of Work for the client’s business unit
• Review service requests and invoice requirements and assure they are in compliance with the contract and current Allied Universal standard
• Implement the day-to-day functions of the Billing and Financial Compliance for the Allied Universal account/Client’s Corporate Security Department
• Oversee and streamline billing and collections processes
• Customer and account management liaison for billing dispute resolution
• Customer Care request resolution
• Escalate client issues to Enterprise account leadership when necessary for dispute resolution
• Assist in preparation and analysis of annual budgets and long-range financial plans/projections
• Provide assistance to senior level Allied Universal Leadership and Client
• Maintain quarterly variance for multiple business functions within Allied Universal
• Review and verify accuracy of financial and contract paperwork and processes
• Create budget templates and serve as point of contact for questions and exceptions
• Maintain accounts and follow up to verify and close invoices and collect fee
• Maintain spreadsheet comparing weekly invoice totals against budgeted amounts
• Provide weekly dark hours report
• Request new job numbers in WinTeam to ensure Operations Team has a job that be billed against
• Maintain frequent communication with all client department managers and ensure timely submittal of invoices per contract
• Responsible for reviewing, correcting, and preparing client invoices
• Assist with providing data for Quarterly Business Review presentation
• Ensure all billing corrections are submitted for processing
• Generate reports to analyze and compile key performance indicators (KPI)

Benefits

• Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree