Invoicing Audit Specialist

Tri-City Electrical Contractors, Inc.•Altamonte Springs, FL

18h•Onsite

About The Position

The Invoicing Audit Specialist is responsible for ensuring the accuracy and integrity of all invoicing and purchase order processes within the Purchasing Division. This role requires meticulous attention to detail and strong organizational skills to efficiently manage and process invoices. They will work closely with internal and external business partners to maintain accurate financial records and ensure timely purchase order/invoice processing.

Requirements

High school diploma or equivalent
Ability to read, write, and communicate in the English language at a minimum 12th-grade level
Proficient in Microsoft Office suite of products (Outlook, Excel, OneNote, SharePoint, etc.)
Ability to work independently and prioritize tasks in a fast-paced environment
Attention to detail and accuracy in work
Commitment to upholding ethical standards and integrity in financial practices

Nice To Haves

Bilingual
Bachelor's degree

Responsibilities

Maintain a high level of accuracy in all aspects of invoicing, purchase order pricing, and receiving processes.
Validate invoices by confirming the job name, job number, and purchase order (PO) number.
Accurately input invoice data into ERP application.
Simultaneously validate pricing and materials against the corresponding PO.
Enter all pertinent information, such as pricing, freight charges, and any unique conditions, into ERP application.
Process invoices into batch files, ensuring they are balanced.
Send the balanced batch files to the Accounts Payable team for payment.
Research and address past due invoices, problematic or non-compliant invoices/statements, surtax issues, and credits.
Create and maintain transaction histories within the ERP application for reference.
Track and report on problematic invoices to ensure they are addressed promptly.
Monitor past due invoices, ensuring that no invoices are older than 31 days.
Organize and manage electronic files of packing slips by vendor and month.
Ensure that all files are up-to-date and easily accessible for auditing purposes.