IT Purchasing & Licensing Administrator

SAM, LLC•Austin, TX

About The Position

For over thirty years, SAM has built a reputation as a trusted, knowledgeable, and innovative partner. Our licensed professionals transform petabytes of complex spatial data into intelligent insights in a holistic Managed Geospatial Services™ (MGS™) framework. As North America's premiere MGS™ company, SAM provides practical, precise, and high-fidelity solutions designed to enhance decision-making, mitigate risks, achieve strategic objectives, and drive costs out of our client's business. Our vision is to advance spatial data acquisition, improve analysis capabilities, and develop predictive analytics to redefine and transform how infrastructure assets are developed and managed throughout their lifecycles. Your Impact at SAM Purchasing Work with IT teams to maintain adequate IT inventory stock Audit and approve consolidated invoices (Cellular/Phone, Network/Internet, Copiers etc) Audit, allocate and track Vendor Invoices in AP system Process Concur Expenses for IT Department/Company (not individuals) Track shipment details on orders and notify teams of arrivals or delays Enter and track approvals and payment against IT Purchase Orders Track equipment lease terms, renewals, and payments Track IT hardware/software maintenance contracts and process the renewal Coordinate and partner with other departments to procure software/hardware Contract and negotiate prices with vendors and service providers Rectify pricing, payment, or invoice disputes with vendors Track and report on all IT expenses for budgeting and spending trends Licensing Catalog and track all major software contract details for reporting and budgeting Monitor utilization of licenses and make recommendations on changes to minimize cost to the company Coordinate small to medium size facility projects such as license model changes Coordinate renewals and negotiations with vendors ahead of schedule

Requirements

3-5 years recent administrative experience
Able to maintain attributes and details of records and provide reports based on them
Proficient in Microsoft Word, Excel and Power Point
Strong communication, organization, multi-tasking and analytical skills.
Ability to work independently as well as collaboratively
Ability to maintain privacy and confidentiality

Nice To Haves

4-year degree is preferred, but not required

Responsibilities

Work with IT teams to maintain adequate IT inventory stock
Audit and approve consolidated invoices (Cellular/Phone, Network/Internet, Copiers etc)
Audit, allocate and track Vendor Invoices in AP system
Process Concur Expenses for IT Department/Company (not individuals)
Track shipment details on orders and notify teams of arrivals or delays
Enter and track approvals and payment against IT Purchase Orders
Track equipment lease terms, renewals, and payments
Track IT hardware/software maintenance contracts and process the renewal
Coordinate and partner with other departments to procure software/hardware
Contract and negotiate prices with vendors and service providers
Rectify pricing, payment, or invoice disputes with vendors
Track and report on all IT expenses for budgeting and spending trends
Catalog and track all major software contract details for reporting and budgeting
Monitor utilization of licenses and make recommendations on changes to minimize cost to the company
Coordinate small to medium size facility projects such as license model changes
Coordinate renewals and negotiations with vendors ahead of schedule

Benefits

Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision + Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-being
Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Access to Ramsey Smart Dollar to support financial goals and retire with confidence, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
Work-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families
Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
Perks and Discounts: Access to “Perks at Work” for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks
Culture and Awards/Achievements: SAM Named 2023 Top Workplace USA for Second Consecutive Year; 2023 SAM Ranks No. 88 on ENR Top 500 Design Firms

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