Judicial Accounting Clerk (Central Accounting Services Clerk)

State of Oregon

2d

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

The Multnomah County Circuit Court is hiring a Central Accounting Services Clerk (Judicial Accounting Clerk). In this role… You will be part of the unit that processes all daily accounts receivables for the court as taken by court cashiers, as well as opening, sorting, processing, and controlling incoming financial mail. This work unit handles thousands of mail payments per month for violations, civil, and criminal case types. The unit also digitizes this mail and uploads it into the courts case management system. In this position you will finalize accounts receivable daily to ensure payments have been credited to the proper account and deposited to the bank. You will also address discrepancies with daily deposits, and interact with cashiers, lead workers, supervisors and Oregon Judicial Department’s Business and Fiscal Services Division (BFSD) to resolve discrepancies and complex accounting questions. Most of these processes are in electronic format that will use computer applications to perform most of the accounts receivable duties. You will act as the conduit for centralized state financials and local court department(s) on financial matters, audit reports on court financials, and answer questions on complex financials for cases or bail. This position will also perform accounts payable functions for the court. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Requirements

• High school diploma or equivalent
• At least three (3) or more years’ experience in cash receipting and control, financial reporting, collections and/or banking financial experience.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience with assessing a significant amount of data with a high attention to detail.
• Experience handling cash and other forms of payment for the purpose of crediting others’ accounts and updating balance information.
• Experience reviewing numeric financial information for the purpose of ensuring accuracy, identifying discrepancies, resolving discrepancies, and preparing daily banking deposits on behalf of an employer.
• Experience responding to complaints or requests for information from both internal and external customers.
• Experience performing accounts receivable functions on behalf of an employer.
• Experience performing accounts payable functions on behalf of an employer.
• Experience interacting with customers who may be facing challenging circumstances, high stress, or trauma.

Responsibilities

• Processes all daily accounts receivables for the court as taken by court cashiers
• Opening, sorting, processing, and controlling incoming financial mail
• Digitizes mail and uploads it into the courts case management system
• Finalize accounts receivable daily to ensure payments have been credited to the proper account and deposited to the bank
• Address discrepancies with daily deposits
• Interact with cashiers, lead workers, supervisors and Oregon Judicial Department’s Business and Fiscal Services Division (BFSD) to resolve discrepancies and complex accounting questions
• Act as the conduit for centralized state financials and local court department(s) on financial matters
• Audit reports on court financials
• Answer questions on complex financials for cases or bail
• Perform accounts payable functions for the court

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $26.19 - $40.63. [OR the annual salary for this position is $54,464 - $84,501.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Public Service Loan Forgiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED