Junior Contract Administrator

Synergistic Systems Inc

4d•Remote

About The Position

The Contract Administrator is responsible for managing and supporting the lifecycle of client agreements and contract documentation. This includes drafting new agreements using standardized templates, reviewing negotiated terms, coordinating internal approvals, and ensuring contracts are properly executed and stored. This role works closely with internal stakeholders including legal, compliance, finance, procurement, and business units to ensure that contractual obligations and documentation standards are met. The Contract Administrator will also help identify opportunities to improve operational efficiency within contract processes and assist in implementing process improvements. The role requires the ability to track multiple agreements simultaneously, maintain detailed documentation of negotiations and amendments, and ensure that contract language remains consistent across agreements.

Requirements

3–5 years of experience working as a Contract Administrator within a corporate organization or government environment.
Strong understanding of contract lifecycle management and documentation processes.
Advanced proficiency with Microsoft Word and Microsoft Excel, including document merging and advanced formatting.
Excellent attention to detail with strong organizational and document management skills.
Ability to manage multiple contracts and deadlines simultaneously.
Strong written and verbal communication skills with the ability to collaborate across departments.

Nice To Haves

Experience working in the financial services industry.
Familiarity with ERISA or retirement plan–related agreements.
Paralegal certification or experience supporting legal teams.
Bachelor’s degree in business, legal studies, or a related field.
Strong analytical mindset with the ability to identify process improvement opportunities.

Responsibilities

Draft new client agreements and amendments using standardized templates.
Manage the full lifecycle of contracts including creation, amendment, execution, and storage of agreements for new and existing clients.
Review multiple versions of negotiated contract language to ensure previously agreed-upon terms and amendments are incorporated accurately.
Maintain records of negotiation history and ensure consistency across similar contract types.
Monitor legal and compliance considerations that may impact recordkeeping, custodial, trust, and related service agreements.
Support agreements associated with client onboarding, implementation activities, and plan changes.
Provide standard legal communications and documentation to internal stakeholders.
Coordinate internal contract reviews and facilitate execution and signature processes.
Respond to internal inquiries regarding contract terms and provide status updates throughout the contract lifecycle.
Maintain organized documentation of executed contracts and related supporting materials.
Identify opportunities to improve contract management workflows and recommend operational enhancements.
Assist in evaluating newly implemented processes and initiatives related to contract administration.