Junior Contract Support Assistant

Valiant Integrated Services•Chantilly, VA

23h

About The Position

Valiant is looking for a Junior Contract Support Assistants (CSA) to join our team! In this role you will handle administrative tasks and transactions for USG acquisition officers located in contracting offices throughout the Northern Virginia area. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Contract Modifications: Support the execution of non-decisional administrative modifications to existing contracts. Administrative modifications typically include COTR changes, CO changes, incremental funding, funding de-obligations, period of performance extensions, level-of-effort reconciliations, Award Fee releases, and Government Property dispositions. Compiling supporting documentation and correspondence, navigating the Sponsor's contract writing system to create modifications, documenting the action in accordance with the contracting team's procedures and Sponsor's policies, generating the modification package for CO review/action, and obtaining signatures from relevant parties. Contract File Maintenance: Support contract file maintenance, which may include organizing and maintaining files in multiple formats Printing, tabbing, labeling, and filing. Data Entry, Queries and Reports. (e.g., electronic copies and hardcopies). Perform data entry and data retrieval in/from Sponsor's applications, databases and tools typically including SharePoint, BASIS Acquisitions (Momentum), BASIS Contract Request (BCR) Database, COGNOS Reports, Invoice Payment Platform Search and BASIS Automatic De-obligation Tool (BADACQ) as well as any processes and modules deployed under the Acquisition Lifecycle Management Platform and related tools such as the new Contract Writing System (CWS). Accurately entering contract data into the Sponsor’s contract writing system, researching databases to identify outstanding actions, assigning funding obligations to COS, producing reports as required by the contracting team and its customers and drafting responses to internal data calls. Preparing for Contract Settlement: Verifying completion, performing data entry, queries and reports, collecting other information, executing administrative contract modifications and boxing files for shipment and transporting to the on-site mailroom. Support contract settlement and closeouts by performing the required steps in accordance with the Sponsor's settlement guidance and policies. Other Administrative Responsibilities Other administrative responsibilities as required by the assigned contracting team. Requesting/updating applicable system accesses for contracting team members. Requesting data transfers between networks. Recording time and attendance for contracting team members. Maintaining the office calendar and ordering office supplies. Other duties as assigned.

Requirements

SECURITY CLEARANCE: TS/SCI with polygraph.
High School Diploma or equivalent; Bachelor's degree or other advanced degree in Business, Engineering, Technology, Finance, Computer Science or a related subject. preferred
2+ years of experience with Microsoft Word, Excel, Outlook, Power Point and Adobe Acrobat.
1+ years of experience of administrative support experience to include developing correspondence, providing customer service, scheduling and filing documents.
1+ years of experience in any of the following areas: Contracts Office Administration Finance Program Administration
Professional oral and written communication skills.

Nice To Haves

Desired Certification: DAWIA Level 1 or higher in Contracting or FAC-C Level 1 or higher certification.
Experience with BASIS Acquisitions and COGNOS reports.
One year of work experience with a government (federal, state or local) acquisition contracting process.
Experience working with organization(s) in the Intelligence Community.

Responsibilities

Support the execution of non-decisional administrative modifications to existing contracts.
Compiling supporting documentation and correspondence, navigating the Sponsor's contract writing system to create modifications, documenting the action in accordance with the contracting team's procedures and Sponsor's policies, generating the modification package for CO review/action, and obtaining signatures from relevant parties.
Support contract file maintenance, which may include organizing and maintaining files in multiple formats
Printing, tabbing, labeling, and filing. Data Entry, Queries and Reports. (e.g., electronic copies and hardcopies).
Perform data entry and data retrieval in/from Sponsor's applications, databases and tools typically including SharePoint, BASIS Acquisitions (Momentum), BASIS Contract Request (BCR) Database, COGNOS Reports, Invoice Payment Platform Search and BASIS Automatic De-obligation Tool (BADACQ) as well as any processes and modules deployed under the Acquisition Lifecycle Management Platform and related tools such as the new Contract Writing System (CWS).
Accurately entering contract data into the Sponsor’s contract writing system, researching databases to identify outstanding actions, assigning funding obligations to COS, producing reports as required by the contracting team and its customers and drafting responses to internal data calls.
Verifying completion, performing data entry, queries and reports, collecting other information, executing administrative contract modifications and boxing files for shipment and transporting to the on-site mailroom.
Support contract settlement and closeouts by performing the required steps in accordance with the Sponsor's settlement guidance and policies.
Other administrative responsibilities as required by the assigned contracting team.
Requesting/updating applicable system accesses for contracting team members.
Requesting data transfers between networks.
Recording time and attendance for contracting team members.
Maintaining the office calendar and ordering office supplies.
Other duties as assigned.