Junior Events Coordinator

Guggenheim Investments•New York, NY

5d•Onsite

About The Position

Guggenheim Investments is seeking a highly organized, detail-oriented Events Coordinator to join our Global Events team. This role manages the planning and execution of firm-wide events, including client programs, industry sponsorships, and internal initiatives, ensuring every event aligns with Guggenheim’s business objectives and brand standards. The ideal candidate thrives in a fast-paced environment, excels at managing multiple projects through detailed process management, and brings a balance of creativity, strategy, and operational precision. This role will be based in our NYC office full-time.

Requirements

2 years of experience in event management, ideally within financial services or a corporate environment
Solid understanding of industry conferences, sponsorships, and event marketing strategy
Exceptional attention to detail and project management skills
Proficiency with project management software, event planning applications, and Microsoft Office Suite
Bachelor’s degree required
Willingness and ability to attend events, travel, and be available off-hours as needed

Nice To Haves

Proficiency with Monday.com
Experience with Cvent
Experience in financial services industry
Understanding of virtual event platforms to include Microsoft Teams, Webex, Zoom and ON24

Responsibilities

Build-out events in event management software (Cvent) including event communications, invitation lists, post-event surveys, and RSVP reports.
Research vendors, venues, and services that fit the event timeline and budget.
Perform site surveys and coordinate meetings with onsite events personnel.
Keep detailed spend reports for all planned events or internal functions
Work with Compliance to ensure all external invitees are vetted and approved to receive invitations to GI hosted events.
Generate virtual streaming links and host virtual events.
Maintain a Recordings Library for virtual events.
Maintain an events photo library.
Work with Administration, IT, and Premises as required to reserve in-office event locations and secure the necessary furniture, AV and IT equipment for the event.
Assist with on-site event management of events, including set-up and strike, catering, branded items distribution, etc.
Assist with event wrap-up tasks including invoice tracking and budget reconciliation, expense reports, attendee surveying, and other tasks necessary to mark events as closed
Provide back-up support to the Office Admin. team as needed.
Oversee meeting preparation, ordering supplies, coordinating shipments, managing catering budgets, and providing on-site support when needed.
Plan and execute internal initiatives, including employee engagement activations, firmwide holiday events, intern programs, and board meetings.
Maintain organized event asset libraries, including photos, videos, and vendor databases.