Lab Admin Assistant

VITALSKIN PHYSICIAN MANAGEMENT LLC•Urbana, IL

47d•$20 - $25

About The Position

Provides comprehensive administrative support to the Pathologist. This role is responsible for accurate data entry, record management, transcription, communication coordination, and general administrative support to ensure efficient daily operations within the pathology department. Act as a laboratory technician assistant as needed. This job description is not intended to be all-inclusive. Exact tasks and responsibilities may vary by location; employees are subject to the direction of management at the office, as assigned to meet the ongoing needs of the office and/or organization.

Requirements

Associate or bachelor’s degree in a related field.
Proficiency in Microsoft Office Suite and EMR systems.
Strong keyboarding, transcription, and data entry skills with high attention to detail.
Excellent organizational, communication, and multitasking abilities.
Ability to maintain confidentiality, prioritize tasks, and work independently in a fast-paced environment.
Ability to transition between the laboratory and the Pathologist’s office multiple times throughout the day.
Experience in a medical or laboratory environment.

Responsibilities

Data Entry & Record Management
Enter patient diagnoses and additional test information accurately into the electronic medical record (EMR) system.
Maintain organized files for pathology reports, slides, and related documentation in both electronic and physical formats.
Transcription
Transcribe pathology results and related documents with accuracy and clarity.
Ensure timely completion of transcriptions to support prompt reporting and patient care.
Communication & Coordination
Coordinate delivery and retrieval of pathology materials and monitor follow-up on pending tests and results.
Administrative Support
Prepare reports, documents, and other materials as requested by the Pathologist.
Team Collaboration & Professional Conduct
Support laboratory staff and other departments to achieve operational goals.
Maintain strict confidentiality and adhere to HIPAA regulations.
Demonstrate professionalism and efficiency in all interactions and documentation