Laboratory Admin Assistant Intermediate

UPMC • Pittsburgh, PA

3d

About The Position

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Requirements

• High school diploma or equivalent.
• 3 years administrative experience preferred.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills.

Responsibilities

• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results.
• Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Reviews administrative procedures and interprets them for employees.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages.
• Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
• May assist with processing of specimens and/or packaging specimens according to testing specifications.
• May assist in the collection of specimens according to established procedures.
• Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.
• Checks patient records for accuracy and completeness, taking corrective steps as necessary.
• Review patient records to determine appropriate consultative pathologist and/or laboratory.
• Determine patient insurance status and source of consultation to ensure appropriate billing.
• Transcribe diagnosis and other clinical information into LIS. Make corrections and edits to reports as per pathologist instruction.
• Participate in training of new staff members.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED