Law School Faculty Assistant

Details•San Diego, CA

8h•$25 - $28

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About The Position

To provide general and academic administrative support to the Law School faculty.

Requirements

High School Diploma or GED (General Education Diploma).
Two-year experience in a business office setting.
Ability to type a minimum of 60 WPM with accuracy; excellent word processing and proofreading skills.
Ability to compose letters and memoranda in English; proficient use of vocabulary, spelling, and grammar.
Demonstrated skill in the use of PC systems to complete tasks, including word processing and spreadsheets.
Ability to use the internet for research and information retrieval.
Demonstrated organizational skills, ability to prioritize job functions to meet multiple deadlines, and changing priorities to ensure smooth workflow.
Skill to organize large volumes of material.
Demonstrated knowledge, understanding, and ability to coordinate work within policies and procedures as they relate to a variety of administrative functions.
Ability to maintain confidentiality and use discretion in handling sensitive matters.
Excellent interpersonal skills, and the ability to work with a diverse group of people while communicating clearly and effectively in grammatically correct English on the telephone, through e-mail, and in person, while demonstrating tact and diplomacy.
Ability to perform multi-tasks maintaining a calm, positive, and professional manner.

Nice To Haves

Experience in a law- related or educational environment is a plus.
B.S. preferred.

Responsibilities

Faculty Support: Perform research as requested, including frequent electronic research utilizing Westlaw, Lexis-Nexis (legal databases) to download cases and the Internet to find addresses, phone numbers, articles, and government website.
Tabulate scores and grades for midterm and final examinations using LG 2.0 program; bubble Scantron grading keys used to score exams and final grade sheets used by Records to give course grades.
Post course documents and assignments to TWEN and/or Blackboard site. Assist in maintaining and utilizing TWEN and Blackboard sites.
Exams and teaching tools: type quizzes, midterms, final exams, and sample answers.
Prepare class syllabus, attendance lists, and seating charts.
Process expense reports, petty cash, and check requests.
Perform word processing of manuscripts, articles, and books.
File management and maintenance.
Help faculty make travel arrangements.
Monitor individual faculty budget accounts.
Order textbooks and books for research from the bookstore and publishers.
Coordinate print-shop requisitions for copies of class materials and other documents, including conference reading materials.
Type and proofread documents as needed.
Scan and photocopy documents as needed.
Order supplies through an online vendor.
Screen and answer phone calls, and schedule meetings/appointments.
Perform library and mail runs.
Shred outdated examinations and confidential information.
Annual Oral Arguments: Maintain accurate data and manage a database of over 300 judges for first-year oral arguments.
Obtain over 130 local judges to participate in over 30 on-campus and 10 off-campus oral argument sessions.
Event Planning: establish and communicate travel arrangements for participants; provide meeting rooms, parking arrangements, and catering for sessions.
Oversee check-in of judges and participants.
Distribute case material to participants.
Create and manage the distribution of various invitation emails using G-Suite.
Design, manage, and update websites for Lawyering Skills I faculty.
Assist with the administrative training and supervision of Lawyering Skills I Specialists (TA’s).
Assist in maintaining the Legal Writing and Research website using Cascade Server.
Coordinate yearly student visit to the Court of Appeals with students, faculty, and the court.
Coordinate the submission and return of student assignments through in-person and electronic means.
First-year Practicum Course: Help coordinate the logistics for break-outs or smaller class sessions.
Assist with grade tracking, recording, & score translating.
Assist with hiring and communication with teaching assistants (TA’s).
Assist with communications to adjuncts and students.
Manage classroom reservations for 9 weeks of instruction and summer adjunct training.
And perform other tasks requested by faculty.
Administrative Support: Handle daily mail room functions, including sorting, distribution, and routing of incoming mail.
Update nameplates for faculty, staff, and administrators’ mailboxes.
Keep a daily log of courier mail for tracking and delivery purposes.
Distribution of UPS/FedEx/Airborne and other packages.
Monitor and replenish paper supply for copier, scanner, and fax machines in the mail room.
Update the Law School’s directory.
Provide office coverage for other faculty support staff when necessary.
And other tasks that may be assigned by the Assistant Director of Law School Administrative and Faculty Support Services.