Lead Administrative Assistant- Motion Analysis Lab

Mayo Clinic • Rochester, MN

1d

About The Position

Applies expertise to perform a variety of non-clinical administrative support
tasks including scheduling, coordination, and follow-up tasks for meetings,
events, and professional travel; managing of calendars; preparing documents and
presentation materials; processing invoices and reimbursements; composing and/or
transcribing correspondence/documents; supporting departmental
projects/activities; creating and maintaining web sites, web pages, databases,
spreadsheets, social media accounts; answering telephones and providing related
follow-through. Exhibits initiative, proficiency, and adaptability to optimize
the time of those supported. Demonstrates proficient use of computer hardware
and software, telecommunication, and other office equipment and ability to
navigate multiple systems simultaneously. Is accountable for ensuring accuracy
and completeness through attention to detail. Provides oversight for daily
activities of the office in the absence of or as directed by the office manager,
supervisor, or assistant supervisor. Serves as a front-line resource to
colleagues. Strong organizational, communication, and interpersonal skills; a
commitment to quality and excellence in service; adaptability; confidentiality;
and professionalism are important components of the role.

Requirements

• initiative
• proficiency
• adaptability
• proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously
• accountable for ensuring accuracy and completeness through attention to detail
• Strong organizational, communication, and interpersonal skills
• commitment to quality and excellence in service
• confidentiality
• professionalism

Responsibilities

• scheduling
• coordination
• follow-up tasks for meetings, events, and professional travel
• managing of calendars
• preparing documents and presentation materials
• processing invoices and reimbursements
• composing and/or transcribing correspondence/documents
• supporting departmental projects/activities
• creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• answering telephones and providing related follow-through
• Provides oversight for daily activities of the office in the absence of or as directed by the office manager, supervisor, or assistant supervisor
• Serves as a front-line resource to colleagues

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed