Lead Associate - Accounting

Illinois Central College • East Peoria, IL

4d

About The Position

Summary: The Lead Associate - Accounting primarily performs specialized cyclical bookkeeping, accounting, and purchasing functions as well as general clerical assignments of moderate complexity. Compensation for the Lead Associate - Accounting is $49,899.20-$57,366.40. Essential Functions: T his list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reconcile cash bank accounts. Prepare and process interbank funds transfers. Access and distribute banking documents, statements, and transaction details; process voids and stop payments; access check clearing information; research lost checks and missing payment information. Interact with bank representatives on administrative matters. Collect and organize data to prepare and post journal entries; create and maintain templates, queries, and process documentation. Set up and maintain budgets; perform budget transfers. Compile information and prepare schedules essential to the preparation and control of the annual budget, monthly and quarterly financial statements, board travel report and other related reporting needs. Assist in grant and contract budget preparation. Prepare regularly scheduled fiscal reports and statements, including specialized state and federal reports; prepare and submit annual Unclaimed Property report. Advise college personnel on accounting, A/P, and purchasing policies/procedures; prioritize requests; provide timely information, reports, and troubleshooting assistance for accounting, A/P vouchers and payments, purchasing PO/Requisition/Supplier issues, budget resources and general PeopleSoft Finance navigation. Provide accounting services to college personnel and grant administrators. Pursue solutions to department budget shortages caused by monthly activity. Review general ledger accounts and prepare adjusting journal entries; prepare account reconciliations and inter‐budget transfers. Develop and maintain recordkeeping and filing systems to facilitate auditing procedures Assist with the annual audit of the College. Responsible for monthly and ad hoc billings and quarterly reports on expenditures to various funding agencies; monitor invoicing procedures; track, process and ensure timely collection of payments; investigate unique payment situations; monitor state payments. Serve as primary back-up for Accounting Manager and the Purchasing Coordinator. Advise and provide support for Purchasing by resolving technical PeopleSoft issues; address best practice solutions for Supplier set ups and department budget concerns; assist with daily operations as needed. Coordinate overall administration of college credit cards including credit card modifications, reviewing and processing applications, releasing new and replacement cards, closing accounts, fraud alerts, and dispute investigations; complete monthly statement distribution, intake & reconciliation process; maintain communications with cardholders; maintain complete and accurate files. Maintain PeopleSoft Finance security requests and user setups; provide technical leadership to troubleshoot complex PeopleSoft Finance issues. Responsible for sections of systematic PeopleSoft Finance upgrade testing. Train and provide direction for assigned employees. Perform related duties as required.

Requirements

• Associate degree in accounting or related field.
• Three or more years of experience in an accounting related position.
• Knowledge of principles and operations of accounting and purchasing procedures.
• Proficient in Microsoft Office Suite with a high level of proficiency with Excel.
• Strong organizational and prioritization skills, including the ability to meet deadlines.
• Strong attention to detail.
• Strong verbal and written communication skills.
• Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.

Nice To Haves

• Bachelor degree with major coursework in accounting.
• Experience in fund accounting.
• Experience with PeopleSoft software applications.
• Community College experience.

Responsibilities

• Reconcile cash bank accounts.
• Prepare and process interbank funds transfers.
• Access and distribute banking documents, statements, and transaction details; process voids and stop payments; access check clearing information; research lost checks and missing payment information.
• Interact with bank representatives on administrative matters.
• Collect and organize data to prepare and post journal entries; create and maintain templates, queries, and process documentation.
• Set up and maintain budgets; perform budget transfers.
• Compile information and prepare schedules essential to the preparation and control of the annual budget, monthly and quarterly financial statements, board travel report and other related reporting needs.
• Assist in grant and contract budget preparation.
• Prepare regularly scheduled fiscal reports and statements, including specialized state and federal reports; prepare and submit annual Unclaimed Property report.
• Advise college personnel on accounting, A/P, and purchasing policies/procedures; prioritize requests; provide timely information, reports, and troubleshooting assistance for accounting, A/P vouchers and payments, purchasing PO/Requisition/Supplier issues, budget resources and general PeopleSoft Finance navigation.
• Provide accounting services to college personnel and grant administrators.
• Pursue solutions to department budget shortages caused by monthly activity.
• Review general ledger accounts and prepare adjusting journal entries; prepare account reconciliations and inter‐budget transfers.
• Develop and maintain recordkeeping and filing systems to facilitate auditing procedures
• Assist with the annual audit of the College.
• Responsible for monthly and ad hoc billings and quarterly reports on expenditures to various funding agencies; monitor invoicing procedures; track, process and ensure timely collection of payments; investigate unique payment situations; monitor state payments.
• Serve as primary back-up for Accounting Manager and the Purchasing Coordinator.
• Advise and provide support for Purchasing by resolving technical PeopleSoft issues; address best practice solutions for Supplier set ups and department budget concerns; assist with daily operations as needed.
• Coordinate overall administration of college credit cards including credit card modifications, reviewing and processing applications, releasing new and replacement cards, closing accounts, fraud alerts, and dispute investigations; complete monthly statement distribution, intake & reconciliation process; maintain communications with cardholders; maintain complete and accurate files.
• Maintain PeopleSoft Finance security requests and user setups; provide technical leadership to troubleshoot complex PeopleSoft Finance issues.
• Responsible for sections of systematic PeopleSoft Finance upgrade testing.
• Train and provide direction for assigned employees.
• Perform related duties as required.

Benefits

• paid time off
• 11 paid holidays
• 2 floating holidays medical, dental, vision, life and long-term disability insurance
• tuition waivers for employee, spouse and dependent children
• on-site childcare center
• 403(b) retirement plans
• State University Retirement System pension plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree